Coordinator, Managing Director’s Office

FCM

. Provide coordination support to the Managing Director’s Office and the Director, Low Carbon Cities Canada .

Posted 10/27/2026contractOttawa • CanadaLead💰 CA$58,495 - CA$65,224 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management and administrative coordination skills, with a focus on effective communication, stakeholder engagement, and operational efficiency. Proficient in managing multiple tasks and priorities in a fast-paced environment while ensuring compliance with organizational policies.

Highest-signal resume keywords

Project ManagementAdministrative CoordinationStakeholder EngagementBudget TrackingBilingual Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Business AdministrationProject ManagementBudget TrackingDocument ManagementProcurement Processes

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsProblem-SolvingCollaboration

Tools & Technologies

MS Office SuiteMS ExcelPower BIAsanaSharePoint

Industry Keywords

Operational PoliciesConfidentialityRecords Retention PolicyEvent CoordinationAdministrative Management Practices

About the role

Key responsibilities & impact

Provide coordination support to the Managing Director’s Office and the Director, Low Carbon Cities Canada
Coordinate Managing Director’s Office meetings and improve its communications and operations
Coordinate internal operational services and support communications, events, and materials production
Ensure efficient team operations and effective document, correspondence, agenda, and report workflows
Prepare, review, and provide feedback on correspondence and documents
Coordinate procurement processes, prepare and track contracts, and ensure invoices are processed on time
Review reports and disseminate information to stakeholders and the Managing Director’s Office
Coordinate and project manage initiatives directed by the Strategic Management Partner
Identify operational and strategic needs and propose solutions
Facilitate process improvements and support organizational change
Maintain, store, and dispose of sensitive and confidential files according to records retention policy
Coordinate meetings and events, including agendas, speakers, minutes, action items, documents, and rolling agendas
Coordinate travel, meeting, and conference logistics for LC3 staff and track related expenditures
Ensure compliance with FCM operational policies and procedures
Lead the GMF Administrative Team by chairing meetings, coordinating training, reviewing policies, and providing backup support
Coordinate centralized departmental logistics, including staff attendance at the FCM Annual Conference
Provide backup support to the Strategic Management Partner and MDO administrative assistant
Undertake initiatives, projects, or other administrative duties as needed

Requirements

What you’ll need

Post-secondary education in business administration, project management or a related discipline, or equivalent education and work experience
Minimum of 5 years of experience providing progressively responsible experience in administrative services, project management and/or coordinating program activities
Experience dealing with senior executives and high-level stakeholders
Ability to maintain a consistent professional manner with both internal and external stakeholders and to always maintain confidentiality
Knowledge of business support processes, tools and administrative management practices and procedures
Proficient in Windows OS and MS Office suite programs
Advanced knowledge of MS Excel and Power BI considered a strong asset
Knowledge of OneNote, Adobe PDF, Asana, SharePoint, Zoom and MS Teams is considered an asset
Experience monitoring expenditures and/or budget tracking
Excellent organizational skills and ability to carry out multiple tasks simultaneously and set priorities in a fast-paced environment with conflicting priorities and tight deadlines
Strong communication skills and ability to work independently as well as build relationships across the organization
Ability to anticipate and identify the needs of internal and external clients and find solutions
Ability to work collaboratively while maintaining a growth mindset
Strong attention to detail and accuracy
Ability to work independently with limited oversight and guidance
Experience providing guidance to other employees
Ability to communicate and work in both official languages; written and spoken fluency in English and French is an asset
Exceptional English writing skills considered a strong asset
Required to live within 80kms of downtown Ottawa, unless otherwise specified
Authorized to work in Canada

Benefits

Comp & perks

Flexible work arrangements that support productivity and collaboration
Summer schedule (July 1 to Labour Day): 7-hour workdays
Fridays off, aligned with team and operational needs
Ongoing commitment to employee development
Comprehensive range of employee benefits and services designed to support employee wellbeing and development
Occasional travel opportunities across Canada
Modern office space in Ottawa’s ByWard Market and downtown core
Accommodations available on request for candidates taking part in all aspects of the recruitment and selection process