Executive Assistant

Feeding America

. Provide broad administrative support for the Chief Marketing and Communications Officer and the Chief Health, Research and Evaluation Officer .

Posted 11/11/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $74,909 - $79,909 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities for senior executives, including scheduling, correspondence management, and budget reconciliation. Proficient in Microsoft Office Suite and Outlook, with a focus on maintaining professionalism and confidentiality in a fast-paced environment.

Highest-signal resume keywords

Administrative Support For Senior ExecutivesMicrosoft Office Suite ProficiencyBudget ReconciliationStrong Interpersonal SkillsConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SchedulingBudget ReconciliationProofreadingExpense ReportingMeeting CoordinationAgenda DevelopmentContract ProcessingNote-TakingResearchProject Follow-Through

Soft Skills

Attention To DetailProfessionalismTrustworthinessPositive InfluenceProblem Solving

Tools & Technologies

Microsoft Office SuiteOutlook

Industry Keywords

C-Suite SupportExecutive AdministrationStakeholder ManagementConfidential MattersEvent Coordination

Tech Stack

Tools & technologies

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About the role

Key responsibilities & impact

Provide broad administrative support for the Chief Marketing and Communications Officer and the Chief Health, Research and Evaluation Officer
Professionally represent both groups with internal and external constituents
Schedule meetings and maintain Outlook calendars
Plan travel arrangements and manage expense reports
Reconcile department budgets
Proofread correspondence and process contract approvals and check requests
Coordinate meeting logistics and order supplies
Anticipate needs, provide solutions, and facilitate smooth transitions for the chief officers
Monitor scheduling changes and conflicts and proactively resolve them
Support department meetings through scheduling, catering, setup, note-taking, follow-up summaries, and general assistance
Communicate on behalf of the chief officers with partners, vendors, staff, internal departments, and others
Establish relationships with executive administrative staff for donors, Board members, and other key constituencies
Research, prioritize, and follow up on issues and concerns, including sensitive or confidential matters
Serve as a communication bridge between the executive offices and internal departments
Prioritize conflicting needs and follow projects through successful completion
Participate in select conversations with department heads and serve as a trusted confidante
Assist with special projects and event coordination
Perform other duties as assigned

Requirements

What you’ll need

Minimum of 3+ years’ experience supporting senior-level executives in a fast-paced environment with multiple stakeholders
Experience developing C-suite agendas, scheduling, handling routine correspondence, and performing administrative support functions
Intermediate to advanced proficiency with Microsoft Office Suite and Outlook applications
Ability to quickly learn other applications
High degree of professionalism and trustworthiness
Strong attention to detail
Ability to handle highly confidential information
Ability to manage multiple overlapping priorities, coordinate across teams, and meet competing deadlines while maintaining accuracy, organization, and timely follow-through
Ability to work independently and meet deadlines while managing multiple tasks and changing priorities
Ability to react to time-sensitive matters and manage complex, longer-term initiatives
Strong interpersonal skills with proven ability to succeed through positive influence and persuasion
Demonstrated ability to learn, use, and work proactively with technology for problem solving and efficient workflows
Must be authorized to work in the United States

Benefits

Comp & perks

Hybrid work environment with employees in the office an average of 2–3 days a week and work from home on other days
30-day “work anywhere” program during each calendar year, combinable with PTO and/or holidays
Comprehensive benefits package available to full-time employees
Regular merit increases and step promotions
Transparent salary ranges and defined pay practices