Client Accounting Specialist

Fenwick & West

. Review client and matter setup, including rates, discounts, invoice formats and deferrals, to ensure adherence to engagement letters and billing guidelines .

Posted 9/18/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $76,000 - $107,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal billing processes, including the use of Aderant and automated accounting systems, while ensuring compliance with billing guidelines and client agreements. Strong analytical skills and attention to detail are essential for managing complex accounts and resolving disputes effectively.

Highest-signal resume keywords

Legal Billing ExperienceAderant Expert ProficiencyAccounts Receivable ManagementAttention to DetailEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal BillingAccounts ReceivableBilling FunctionsData AnalysisInvoice ManagementWrite-Off RequestsCollection StrategiesBilling AuditsDocumentation MaintenanceClient Dispute Resolution

Soft Skills

Attention to DetailOrganizational SkillsAnalytical SkillsTeamworkJudgment

Tools & Technologies

AderantARCSEISMicrosoft OfficeIManage

Industry Keywords

Legal Industry Billing StandardsBilling GuidelinesClient AgreementsEngagement LettersAutomated Billing Systems

About the role

Key responsibilities & impact

Review client and matter setup, including rates, discounts, invoice formats and deferrals, to ensure adherence to engagement letters and billing guidelines
Maintain documentation of non-standard billing requirements and update Client and Matter Billing Instructions in Aderant and the CET database
Monitor work in progress to ensure matters are billed according to approved agreements and schedules
Produce, review and distribute monthly prebills and coordinate with the secretarial team
Perform billing functions including edits, write-downs, transfers and discounts
Audit edits in Aderant for narrative and mathematical accuracy before posting
Ensure client invoices are delivered timely according to firm and client guidelines
Manage attorney and client deadlines, including monthly accruals, closings and billing due dates
Meet regularly with billing attorneys regarding clients, matters, billing arrangements, aged WIP, aged accounts receivable and disputes
Monitor accounts receivable, maintain collection policies and procedures, escalate delinquent balances, suggest collection strategies and maintain ARCS categories
Contact clients regarding aged billings, payments and promises to pay
Research and resolve client disputes, engaging attorneys as needed
Develop collection strategies, negotiate payment arrangements and propose payment schedules with partner consent
Use Aderant, ARCS, EIS and other reports to support collections and reporting
Work with Cash Receipts staff to resolve misapplied payments and minimize unapplied cash and trust balances
Prepare write-off and write-down requests and obtain required approvals
Assist attorneys, secretaries and clients with billing and collections questions and requests
Maintain client files and correspondence in iManage
Monitor the billing hotline and time correction DTE alias on a rotational basis
Share system process enhancement ideas and propose client support improvements
Perform other related duties as assigned

Requirements

What you’ll need

Ability to handle complex accounts with limited assistance
Strong attention to detail, accuracy and organizational skills
Strong analytical and troubleshooting skills
Ability to use judgment to assess various courses of action and potential impact
Effective verbal and written communication with attorneys, staff professionals and clients
Supportive of business changes within the workplace
Ability to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environment
Strong teamwork skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Curiosity about new tools, willingness to experiment, and openness to evolving work practices
5+ years of legal billing experience with automated billing systems
Understanding of the legal industry’s standard billing requirements
Experience with Aderant Expert (previously CMS) and/or automated accounting systems required
Bachelor’s degree strongly preferred

Benefits

Comp & perks

Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Discretionary bonus for eligible employees based on performance
Hybrid work arrangement allowing work from home and designated Fenwick office
LinkedIn Learning for increased growth in skills, software and/or industry