IP Database Coordinator

Fenwick & West

. Enter, update, and maintain patent matter data in the docketing database .

Posted 10/27/2026full-timeUnited StatesJunior💰 $75,700 - $100,675 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing patent matter data, ensuring precision and quality in data entry and maintenance. Proficient in using docketing software and familiar with patent terminology, contributing to effective communication and collaboration within the team.

Highest-signal resume keywords

Data EntrySQLDocketing SoftwareExcelRecords Administration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntrySQLDocketing SoftwareExcelData AuditingData CorrectionData ExtractionQuality ChecksDocumentation MaintenanceProblem-Solving

Soft Skills

Organizational SkillsCommunication SkillsCritical ThinkingTeam CollaborationAttention to Detail

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Patent TerminologyIP DepartmentLaw FirmRecords AdministrationAdministrative Role

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Enter, update, and maintain patent matter data in the docketing database
Perform routine quality checks and audits of docket records
Follow data-entry standards and checklists across client portfolios
Flag recurring or systemic data issues and assist with resolution
Maintain records of data corrections and audit findings
Coordinate with Docketing, Records, and Accounting staff to confirm new matter information
Communicate with timekeepers to gather or clarify missing matter information
Provide first-level support on routine docketing software questions
Assist with testing system updates, new fields, and reports
Maintain department documentation, including data-entry guides and quick-reference materials
Participate in docketing software and departmental data-entry training sessions
Support ad hoc report and data-extraction requests under the IP Systems Manager
Report to the IP Systems Manager

Requirements

What you’ll need

Strong commitment to precision, quality, and consistency
Strong organizational skills and ability to manage multiple data entry tasks and deadlines simultaneously
Basic proficiency with database or docketing software; training provided
Prior experience with SQL and/or Patricia or a similar docketing system is a plus
Comfortable working with spreadsheets such as Excel
Ability to follow written procedures precisely and identify discrepancies
Good written and verbal communication skills
Ability to work independently and as part of a team
Familiarity with patent terminology is a plus but not required
Strong problem-solving and critical-thinking skills
1–2 years of experience in data entry, records administration, or a similar detail-oriented administrative role
Prior experience in a law firm, IP department, or patent prosecution environment is a plus
Bachelor's degree preferred

Benefits

Comp & perks

Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing benefits
Discretionary bonus for eligible employees based on performance
Hybrid work arrangement, allowing work from home and designated Fenwick office