IP Database Coordinator

Fenwick & West

. Enter, update, and maintain patent matter data in the docketing database accurately and in a timely manner .

Posted 11/5/2026full-timeUnited StatesJunior💰 $75,700 - $100,675 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong attention to detail and organizational skills in managing patent matter data entry and maintenance. Proficient in using docketing software and performing quality checks to ensure data accuracy and consistency.

Highest-signal resume keywords

Data EntrySQL ProficiencyDocketing Software ExperienceQuality AssuranceCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntrySQLDocketing SoftwareSpreadsheet ProficiencyData Auditing

Soft Skills

Organizational SkillsProblem SolvingCritical ThinkingTeam CollaborationAttention to Detail

Tools & Technologies

ExcelPatricia

Industry Keywords

Patent TerminologyRecords AdministrationIP DepartmentLaw Firm ExperienceAdministrative Role

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Enter, update, and maintain patent matter data in the docketing database accurately and in a timely manner
Perform routine quality checks and audits of docket records to identify and correct discrepancies, missing fields, or inconsistencies
Follow established data entry standards and checklists to ensure consistency across client portfolios
Flag recurring or systemic data issues to the IP Systems Manager and assist in resolving them
Maintain accurate records of data corrections and audit findings
Coordinate with Docketing, Records, and Accounting staff to confirm new matter information is complete and correctly entered
Support communication with timekeepers to gather or clarify missing matter information
Provide first-level support to staff on routine docketing software questions, escalating complex technical issues as appropriate
Assist with testing system updates, new fields, and reports prior to release, verifying data displays and calculates correctly
Help maintain department documentation, such as data entry guides and quick-reference materials
Participate in training sessions on docketing software and departmental data entry procedures
Support ad hoc report and data extraction requests under the direction of the IP Systems Manager
Report to the IP Systems Manager

Requirements

What you’ll need

Strong commitment to precision, quality, and consistency
Strong organizational skills; ability to manage multiple data entry tasks and deadlines simultaneously
Basic proficiency with database or docketing software (training provided)
Prior experience with SQL and/or Patricia (or a similar docketing system) is a plus
Comfortable working with spreadsheets (e.g., Excel) for data review and comparison
Ability to follow written procedures precisely and identify when something doesn’t look right
Good written and verbal communication skills
Ability to work independently and as part of a team
Familiarity with patent terminology is a plus but not required
Strong problem solving and critical thinking skills
1-2 years of experience in data entry, records administration, or a similar detail-oriented administrative role
Prior experience in a law firm, IP department, or patent prosecution environment is a plus
Bachelor's degree preferred
Ability to work in a hybrid arrangement from home and a designated Fenwick U.S. office

Benefits

Comp & perks

Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing benefits
Discretionary bonus for eligible employees based on performance
Hybrid work arrangement, allowing work from home and at a designated Fenwick office