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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative skills in managing patent-related documentation and compliance with USPTO regulations. Proficient in using various software tools to support legal operations and ensure timely communication with attorneys and clients.
Highest-signal resume keywords
Patent Prosecution ExperienceDocument Management SystemsUSPTO Filing ProceduresEffective CommunicationOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Patent Application PreparationReport GenerationDocument FilingBasic Arithmetic CalculationsLegal Transaction Understanding
Soft Skills
Effective CommunicationAbility to Work Under PressureAttention to DetailTeam CollaborationTactful Phone Communication
Tools & Technologies
Microsoft OfficeAdobe AcrobatUSPTO Patent CenterDocument Management SystemsThird-Party Patent Tools
Certifications & Qualifications
Relevant Certifications
Industry Keywords
Patent LawLegal SupportComplianceClerical DutiesProfessional Services Environment
About the role
Key responsibilities & impact- Provide support to Fenwick’s attorneys and their clients
- Ensure compliance with the Firm’s established policies and guidelines
- Generate reports on client patent applications and patent portfolios from firm and outside databases
- Prepare and organize materials for Information Disclosure Statements for USPTO filing
- Prepare and send assignments and declarations to inventors for execution
- Record and file documents with the USPTO
- Prepare and file US National Stage (371) applications with the USPTO
- Monitor upcoming patent-related deadlines and generate related reports and materials
- Prepare documents for filing by attorneys, patent agents, and paralegals
- Order, organize, and prepare file histories and related documents from the USPTO, co-counsel, and other sources
- Use firm databases, document management systems, third-party patent tools, USPTO Patent Center, Microsoft Office, Adobe Acrobat, Microsoft Word, Outlook, Visio, PowerPoint, and Excel
- Review docket daily and bring urgent deadlines to attorneys, agents, or paralegals’ attention
- Draft, revise, finalize, proofread, and suggest edits on patent documents, correspondence, memoranda, forms, filings, applications, amendments, assignment recordations, and agreements
- Report directly to the Legal Support Analyst Supervisor
- Report to the Associate Director, Patent Operations
- Perform other related duties as assigned
Requirements
What you’ll need- Ability to read and write for routine office correspondence and forms
- Basic arithmetic calculations at a level normally acquired through high school or equivalent
- Solid understanding of legal transactions, procedures, and calendaring requirements
- Ability to perform clerical, organizational, and administrative duties in a professional services environment
- Ability to organize and prioritize numerous tasks and complete them under pressure and time constraints
- Effective communication and ability to follow instructions from clients, attorneys, staff, and vendors
- Ability to communicate effectively by phone with courtesy and tact
- Willingness and capacity to travel to other off-site locations if necessary
- Ability to access, input, and retrieve information from a PC to produce error-free typed copy
- Ability to work well with staff members and attorneys in a demanding environment
- Transferable administrative and/or relevant patent prosecution experience in a law firm or professional services environment
- A bachelor’s degree is preferred, or equivalent experience or relevant certifications
- Non-exempt position
- Must work 40 hours per week, Monday–Friday, from 8 am–5 pm or 9 am–6 pm
Benefits
Comp & perks- Healthcare
- Life Insurance
- Health Savings Accounts
- Flexible Spending Accounts
- Wellbeing benefits
- Discretionary bonus for eligible employees based on performance
- Hybrid work arrangement, allowing work from home and at a designated Fenwick office