Patent Client Services Administrator

Fenwick & West

. Manage portfolios for the firm’s patent group clients .

Posted 10/23/2026full-timeUnited StatesMid-LevelSenior💰 $111,900 - $148,875 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive knowledge of U.S. Patents and patent prosecution processes, with proficiency in USPTO Patent Center and IP docketing systems. Excels in client service, document preparation, and maintaining compliance with patent rules and regulations.

Highest-signal resume keywords

Patent Prosecution ExperienceProficiency in USPTO Patent CenterKnowledge of IP Docketing SystemsAttention to DetailClient Service Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Patent Document DraftingE-Filing Legal DocumentsCalculating Docket DatesPreparing Complex IDSsFormatting SpecificationsProofreadingMaintaining Docket CalendarsClient Reporting

Soft Skills

MultitaskingTeam CollaborationOrganizational SkillsDiscretion with Confidential Information

Tools & Technologies

USPTO Patent CenterWIPOAssignment CenterPTO Financial ManagerMS Office Applications

Industry Keywords

Patent Rules and RegulationsMPEP RequirementsFenwick IP Workflow ProcessesLaw Firm Experience

About the role

Key responsibilities & impact

Manage portfolios for the firm’s patent group clients
Ensure quality service and maintain effective working relationships with lawyers, management, supervisors, co-workers and clients
Assist with drafting and e-filing legal documents with the USPTO for patent prosecution
Serve as an expert on client requirements and filing/reporting needs, including client extranets and secure data sites
Format utility and provisional specifications for USPTO filing according to MPEP requirements
Draft, prepare and proofread correspondence, emails and memoranda
Maintain up-to-date knowledge of patent rules and regulations
Review and maintain docket calendars and independently calculate docket dates
Coordinate with docketing personnel to ensure docket accuracy and compliance with due dates
Follow Fenwick IP workflow processes and procedures
Prepare client reports
Maintain integrity of electronic files and correspondence
Serve as backup to team members
Perform other duties as assigned

Requirements

What you’ll need

Minimum of six (6) years of relevant work experience in a patent prosecution practice
Experience in a law firm setting strongly preferred
Proficiency in some or all of USPTO Patent Center, WIPO, Assignment Center and PTO Financial Manager
Comprehensive knowledge of U.S. Patents
Experience preparing complex IDSs and knowledge of related rules and processes, including citing references correctly
Strong knowledge of IP docketing systems
Ability to multitask in a highly demanding, deadline-driven environment
High level of attention to detail
Ability to work independently and in a team environment
Ability to proofread for grammatical, typographical and spelling errors
Ability to type standard correspondence, memoranda and similar material from written material or dictation
Exemplary client service skills
Excellent written, verbal and organizational skills
Ability to handle confidential and sensitive information with discretion
Proficiency in MS Office applications
Ability to work overtime as needed

Benefits

Comp & perks

Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing benefits
Discretionary bonus for eligible employees based on performance
Hybrid work arrangement
Flexible schedule
Overtime as needed