Senior Client Accounting Specialist

Fenwick & West

. Review Client and Matter setup, including rates, discounts and deferrals, for adherence to engagement letters, billing guidelines, attorney preferences and system requirements .

Posted 11/11/2026full-timeRemote • California • United StatesSenior💰 $96,300 - $128,100 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in legal billing processes, including proficiency in Aderant Expert and automated accounting systems. Capable of developing collection strategies and maintaining accurate billing documentation while ensuring compliance with legal industry standards.

Highest-signal resume keywords

Legal Billing ExperienceAderant Expert ProficiencyAutomated Accounting SystemsAttention To DetailAnalytical And Troubleshooting Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Client Billing ManagementPrebill ProductionInvoice AuditingBilling AdjustmentsAccounts Receivable MonitoringCollection Strategy DevelopmentPayment NegotiationDocumentation MaintenanceSystem Troubleshooting

Soft Skills

Effective CommunicationTeam CollaborationOrganizational SkillsIndependent Work AbilityJudgment And Decision-Making

Tools & Technologies

AderantMS OfficeMS ExcelMS WordIManage

Industry Keywords

Legal Industry StandardsBilling GuidelinesClient Engagement LettersBilling ExceptionsWork In Process Monitoring

About the role

Key responsibilities & impact

Review Client and Matter setup, including rates, discounts and deferrals, for adherence to engagement letters, billing guidelines, attorney preferences and system requirements
Propose and implement system and administrative solutions for complex client billing requirements
Maintain documentation and current Client and Matter Billing Instructions in Aderant and the CET database
Monitor work in process, prebills, billing exceptions and monthly billing deadlines
Produce, review, distribute and audit prebills and client invoices
Perform billing functions including edits, write-downs, transfers and discounts
Ensure invoices are delivered according to firm and client guidelines
Meet regularly with billing attorneys regarding clients, matters, billing arrangements, aged WIP and accounts receivable
Monitor accounts receivable and escalate significant or delinquent balances
Contact clients regarding aged billings, payments and promises to pay
Develop collection strategies, negotiate payment arrangements and initiate escalations for slow-paying or non-responsive clients
Research and resolve client disputes and misapplied or unapplied payments
Prepare write-off requests and obtain required approvals
Assist attorneys, secretaries and clients with billing and collections questions
Train and coach new team members and junior staff; distribute work requests
Assist with Prebill Manager training
Maintain client files and correspondence in iManage
Monitor billing hotline and time-correction DTE alias on a rotational basis
Troubleshoot systems and suggest enhancements
Perform other related duties as assigned

Requirements

What you’ll need

6+ years’ legal billing experience with automated billing systems or similar experience in service industries
Aderant Expert (previously CMS) experience desired and/or automated accounting systems required
Proficiency using Windows, MS Office, MS Excel and MS Word
Understanding of legal industry’s standard billing requirements
Keen attention to detail and accuracy
Strong business knowledge and judgment
Strong analytical and troubleshooting skills
Ability to work independently and assess courses of action and potential impact
Ability to function within a team-oriented environment and interact with professionals at various levels
Effective verbal and written communication with attorneys, secretaries, staff and clients
Ability to organize and prioritize multiple tasks in a fast-paced, deadline-driven environment

Benefits

Comp & perks

Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Discretionary bonus for eligible employees based on performance