Administrative and Finance Assistant

FHI 360

. Manage operating expenses for the field office and field activities, including preparing approved daily payments .

Posted 10/6/2026full-timeRemote • SenegalJuniorMid-Level💰 F CFA 9,400,000 - F CFA 11,000,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong financial management capabilities, including managing operating expenses, preparing financial reports, and maintaining accounting records. Proficient in using accounting software and collaboration tools to support administrative functions in a field office environment.

Highest-signal resume keywords

Financial ManagementAccounting Software ProficiencyExcel ProficiencyOrganizational SkillsInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingExpense ManagementTransaction VerificationDocument ArchivingBudget MonitoringPurchase Requisition PreparationAsset ManagementInvoice VerificationPayment DocumentationFund Request Processing

Soft Skills

Strong Organizational SkillsSelf-MotivatedAbility to Work Under PressureDiplomatic SkillsPositive Relationship Management

Tools & Technologies

SharePointGFASExcelWordCollaboration Tools

Industry Keywords

NGO ExperienceField Office ManagementMultisectoral EnvironmentDecentralized OperationsFinancial Compliance

About the role

Key responsibilities & impact

Manage operating expenses for the field office and field activities, including preparing approved daily payments
Review accounting documents and ensure that transactions are fully documented
Verify advance requests, travel expense reports, and operating expenses; reconcile advances and archive supporting documents in SharePoint
Support the Grants team in tracking and processing fund requests and regional subgrant reports
Support the management of workshops and activities, including participant payments
Provide administrative and logistical support for the field office and monitor assets and equipment
Assist the Dakar Procurement department with on-site acquisitions and serve as the focal point for local suppliers
Serve as the administrative liaison with the Regional Health Directorate and local partners
Maintain accounting records and files; verify invoices and prepare payment documentation
Manage and liquidate advances for missions, workshops, staff, and consultants
Record transactions in GFAS and maintain physical and electronic archives in SharePoint
Monitor the fixed asset register and flag non-compliant expenses, budget overruns, or financial risks
Identify local suppliers, collect quotations and pro forma invoices, prepare purchase requisitions, and receive goods and services
Organize workshops, seminars, training sessions, and missions in the covered regions
Manage office inventories, fixed assets, equipment, routine maintenance, and minor repairs
Prepare periodic administrative and financial reports and support the archiving and auditing of financial statements

Requirements

What you’ll need

Bachelor’s degree (minimum three years of higher education) in finance, accounting, management, or administration
At least two years of experience in a similar position with an NGO or local institution; experience in a decentralized or field office is an advantage
Demonstrated respect for deadlines, honesty, and strong organizational skills
Self-motivated and able to take responsibility, as the position is based outside the national headquarters
Ability to work under pressure
Proficiency in Excel, Word, and at least one accounting software package, as well as collaboration tools such as SharePoint
Maintain positive working relationships with suppliers and partners while safeguarding FHI 360’s integrity and reputation
Strong interpersonal and diplomatic skills when working with regional health authorities and partners
Ability to work in a multisectoral, multidisciplinary, and multicultural environment
Ability to manage multiple tasks concurrently and efficiently while prioritizing effectively
Willingness to sign FHI 360’s Code of Conduct
Willingness to undergo reference, criminal record, and terrorism financing checks

Benefits

Comp & perks

Competitive benefits package
Professional development
Policies and programs that support a healthy work/life balance
All offers of employment are subject to reference, criminal record, and terrorism financing checks
Participation in the Inter-Agency Misconduct Disclosure Scheme screening process