FHI 360

QA Engineer

• Provide administrative and project support for STRIDES Quality Assurance activities
• Collect, compile, and analyze project information
• Update manuals and process complex paperwork
• Support project management with conference room setup, travel requests, and sub-task assignments
• Facilitate communication with partners and maintain internal and external project websites
• Coordinate assigned project activities and conduct research
• Write, review, and translate quarterly reports
• Review and contribute to work plans
• Assist with project budget coordination
• Enter and maintain procurement requisitions in CostPoint and track completion
• Maintain procurement request logs and follow up on missing information, documentation, and approvals
• Support MSA commodity requests and organize procurement files
• Monitor procurement milestones and escalate delays or incomplete packages
• Support verification of receipt, delivery documentation, and procurement closeout records
• Maintain subcontractor and consultant files, trackers, deliverable schedules, and authorization records
• Support subcontractor and consultant onboarding and offboarding
• Track deliverables, invoices, periods of performance, and modification or renewal dates
• Maintain FFATA records and compliance documentation
• Conduct completeness checks and escalate discrepancies
• Compile and follow up on inputs for project reports
• Maintain audit-ready files and support internal reviews or audits
• Provide administrative and operational support for assigned country portfolios
• Maintain country trackers, calendars, deadlines, and follow-up lists
• Document meeting decisions and action items and follow up with responsible parties
• Prepare country updates, briefing materials, and implementation-status summaries
• Maintain SharePoint folders, trackers, templates, procedures, job aids, and reference materials
• Support document version control, archiving, and file-quality checks
• Maintain distribution lists, contact lists, and newsletter content inputs
• Coordinate onboarding and offboarding logistics
• Support scheduling, agendas, meeting materials, notes, and action-item tracking for Operations/Quality Assurance meetings
• Identify administrative or documentation gaps and recommend process improvements
• Track service requests and routine turnaround times
• Perform other duties as assigned

QA Program Officer I

Program Manager

• Provide strategic leadership and oversight for a portfolio of private sector-funded initiatives and international STEM career pathway and workforce development programming
• Lead multidisciplinary project teams and provide oversight to Project Directors and staff
• Serve as the primary point of contact and relationship manager for GE Aerospace and GE Vernova
• Ensure successful program implementation, operational excellence, stakeholder engagement, strategic objective achievement, and partnership growth
• Lead portfolio planning, performance monitoring, risk management, and continuous improvement
• Provide strategic leadership, oversight, technical assistance, research, and thought leadership according to project needs and funding
• Support Project Directors in implementing project activities
• Conduct routine reviews of project status, actions, decisions, risks, issues, and schedules
• Foster innovation, problem-solving, respect, openness, and learning across teams and stakeholders
• Coordinate matrix management for project staffing, professional development, and technical staff oversight
• Support workforce planning, succession planning, and talent development
• Maintain client relationships and lead reviews, strategic discussions, and communications about performance, risks, opportunities, and future initiatives
• Represent FHI 360 externally with donors, partners, educational institutions, community-based organizations, and government stakeholders
• Ensure financial health, compliance, stewardship of client funds, and adequate project resources
• Oversee development of models, products, modules, and other assets
• Identify opportunities to integrate assets into existing or new programming
• Support business development efforts to maintain and grow the project portfolio
• Travel up to 25% domestically and internationally as required

Program Director

Administrative Assistant

• Collaborate with the Associate Director, SRM Operations, to ensure team needs and requirements are met
• Process consultant agreements and manage associated invoices
• Provide administrative support to SRM leadership, including meeting and conference room planning, scheduling, limited travel support, and expense preparation or processing
• Maintain operational trackers, timelines, and follow-ups
• Compile, format, and quality-check information, metrics, and data for reports, presentations, dashboards, and leadership updates
• Maintain SharePoint channels, shared folders, templates, team records, onboarding materials, and version-controlled documents
• Maintain team distribution lists, Teams/SharePoint channels, calendars, announcements, and routine communications tools
• Own the SRM onboarding process for new employees
• Fulfill administrative and special project duties as assigned
• Provide administrative surge support for SRM as time allows
• Work under the supervision of an Associate Director, with increasing independent responsibility

Administrative Associate II, Strategy and Resource Mobilization Operations

Billing Specialist

• Ensure invoicing documents conform to funder contract standards, company guidelines, US Government FAR, CAS and 2 CFR 200 regulations, and funder expectations
• Read and interpret contractual billing terms and apply requirements and timelines
• Perform intermediate-level billing activities for CPFF, T&M and Fixed Price projects and various customers
• Prepare bills, reconcile invoices and complete NICRA rate adjustments using the financial billing system
• Analyze incurred costs to determine billable costs and required supporting documentation
• Identify and escalate invoice calculation errors and billing/payment issues and support or lead issue resolution
• Reconcile project costs to billed costs and maintain systematic billing records
• Prepare reports for financial reporting timelines
• Reconcile funder-required report documentation to system-generated invoices
• Create custom reports, maintain financial filing systems and upload invoices to shared storage
• Submit timely and accurate invoices directly to funders or through online customer portals
• Produce monthly reconciliations analyzing project and billing costs and explaining unbilled costs
• Collaborate with program staff and external clients to provide accurate, timely and compliant invoices
• Participate in special research and analytical projects for Contract Billing, AR & Revenue Recognition
• Perform administrative support activities and other assigned duties
• Report to a Manager

Billing Analyst II

Attorney

• Draft, review, and revise contracts and other legal documents and support contract management
• Provide legal analysis and guidance on non-U.S. legal issues within the scope of foreign licensure
• Escalate matters requiring U.S.-licensed attorney review
• Conduct legal and factual research and draft memoranda and recommendations
• Administer and oversee corporate insurance program support activities
• Support cross-border INGO operations on donor compliance, subaward/partner risk clauses, and contract flowdowns
• Draft corporate governance documents and maintain minute books and corporate records
• Prepare corporate minutes and resolutions for subsidiaries and affiliates
• Support corporate transactions by organizing due diligence materials and preparing closing documents
• Select and manage outside counsel for litigation in foreign courts and maintain a litigation tracker
• Organize and track files for internal investigations and administrative proceedings
• Maintain the registered trademark schedule and assist with renewal applications
• Oversee domestic corporate registrations and charitable solicitation licenses, including annual reports and renewals
• Prepare annual state and federal income, business, and franchise tax filings under U.S.-licensed attorney oversight
• Maintain annual schedules of corporate filings and recurring compliance processes
• Update and maintain OGC legal guidance resources on Connect and SharePoint
• Support privacy and data-protection risk management, including cross-border data transfers and privacy issue spotting
• Support country office legal presence and local regulatory compliance workstreams
• Identify and resolve problems within OGC priorities and escalate matters as appropriate
• Assist U.S.-admitted attorneys with company policy oversight and implementation
• Handle sensitive, investigative, and privileged information
• Support legal-hold and record-retention processes
• Liaise with outside counsel and legal vendors and process invoices
• Engage foreign local counsel and maintain an approved-counsel directory
• Coordinate insurance application and renewal information and track certificates of insurance
• Establish partnering cadences with Programs, Finance, Compliance, Security/Safety, and People and Culture
• Collaborate with Legal Operations on matter tracking, records management, and OGC resources and portals
• Organize and preserve legal documents and maintain OGC filing systems
• Manage immediate tasks and longer-term projects assigned by U.S.-admitted attorneys
• May lead and guide lower-level personnel
• Perform other duties as assigned

QA Program Officer I

Program Director

Administrative Associate II, Strategy and Resource Mobilization Operations

Billing Analyst II

Foreign Attorney