People & Operations Administrator

FILE

. Provide day-to-day HR administration, including onboarding, offboarding, employee documentation and accurate record maintenance .

Posted 11/9/2026part-timeLondon • United KingdomMid-LevelSenior💰 £18,000 - £21,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and administrative capabilities, with proficiency in managing HR processes, recruitment coordination, and maintaining accurate records. Exhibits excellent communication skills and a proactive approach to supporting diverse workplace activities.

Highest-signal resume keywords

HR AdministrationRecruitment CoordinationMicrosoft 365 ProficiencyOrganisational SkillsAttention To Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

OnboardingOffboardingEmployee DocumentationRecord MaintenanceInterview CoordinationReference ChecksRecruitment DocumentationAsset Records ManagementInternal Platform UpdatesJEDI Coordination

Soft Skills

Time ManagementPrioritisationWritten CommunicationVerbal CommunicationDiscretion

Tools & Technologies

Microsoft 365Viva EngageHR SystemsDigital Systems

Industry Keywords

HRRecruitmentWorkplace AdministrationJEDIConfidentiality

About the role

Key responsibilities & impact

Provide day-to-day HR administration, including onboarding, offboarding, employee documentation and accurate record maintenance
Support recruitment processes, including interview coordination, candidate communications, reference checks and recruitment documentation
Maintain employee and recruitment records, trackers and people systems
Coordinate administrative support for JEDI working groups, training, staff engagement activities and communications
Organise meetings, prepare agendas, take notes and follow up on agreed actions
Support the smooth running of the London office, including supplies, deliveries, workplace queries and supplier coordination
Coordinate staff equipment and access arrangements and maintain asset records
Provide administrative support for FILE-wide events and staff occasions
Support updates to internal platforms, including the intranet, Viva Engage and other organisational systems
Manage competing priorities, proactively identify upcoming requirements and ensure actions and deadlines are followed through
Provide administrative support across HR, Recruitment, JEDI, Workplace and Systems
Help create a welcoming environment for employees and external visitors in the London office

Requirements

What you’ll need

Experience in an administrative or coordination support role
Excellent organisational, time management and prioritisation skills
Strong attention to detail and ability to manage multiple deadlines
Good written and verbal communication skills
Confidence using Microsoft 365 and digital systems
Proactive approach, with ability to work independently and follow through on tasks
Discretion and understanding of confidentiality
Flexible and collaborative approach to supporting varied activities
Experience in HR, recruitment, JEDI or workplace administration is desirable but not essential
Familiarity with HR or recruitment systems is desirable but not essential
Candidates must be based in the UK and have the right to work there
Ability to work from the London Bridge office a minimum of 1–2 days per week

Benefits

Comp & perks

Generous annual leave policy
Additional time-off work to support wellbeing
Private healthcare
Enhanced maternity leave
Enhanced paternity leave
Enhanced shared parental leave
Enhanced sick leave
Flexible working remotely and abroad
Matching contribution to a pension scheme