Senior Payroll Administrator

Firefighters First Credit Union

. Oversee and process multi-state payroll operations end to end, including bi-weekly, semi-monthly, and off-cycle cycles .

Posted 10/3/2026full-timeRemote • United StatesSenior💰 $87,116 - $96,795 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in multi-state payroll operations, including compliance, reporting, and benefits administration. Proficient in ADP Workforce Now and advanced Excel functionalities to enhance payroll processes and ensure accuracy.

Highest-signal resume keywords

Multi-State Payroll AdministrationADP Workforce Now Super UserPayroll Compliance ActivitiesBenefits AdministrationAdvanced Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax Compliance401(k) AdministrationDeduction ManagementReporting and DocumentationVLOOKUPNon-Discrimination TestingEEO-1 ReportingForm 5500 ActivitiesData Reconciliation

Soft Skills

Problem SolvingCommunicationCollaborationAdvisory SkillsEscalation Management

Tools & Technologies

ADP Workforce NowExcelWordOutlook

Industry Keywords

Payroll OperationsEmployee BenefitsTax Jurisdiction SetupAudit ReadinessPayroll Deduction Registers

About the role

Key responsibilities & impact

Oversee and process multi-state payroll operations end to end, including bi-weekly, semi-monthly, and off-cycle cycles
Ensure accurate and timely payroll completion in accordance with established controls, requirements, and organizational policies
Serve as the payroll subject matter expert and ADP Workforce Now “Super User”
Direct system configuration, employee data integrity, reporting, audit readiness, and platform improvements
Administer payroll-related benefits and retirement programs, including deduction management, benefit-change processing, and 401(k) administration
Reconcile carrier invoices, billing statements, and payroll deduction registers against enrollment and payroll data
Manage multi-state payroll tax compliance and reporting, including tax jurisdiction setup, withholding accuracy, remittance, and quarterly/annual filings
Resolve agency notices and jurisdictional discrepancies and partner with ADP and Finance on tax setup for new work locations
Own payroll- and benefits-related monthly reporting, filings, testing, and documentation, including month-end reporting, ad hoc requests, EEO-1 reporting, non-discrimination testing, and Form 5500
Advise and serve as point of escalation for employees, leaders, and internal and external partners on payroll and benefits matters
Evaluate and improve payroll processes, controls, and systems
Support HR initiatives requiring payroll, HRIS, benefits, reporting, or compliance expertise

Requirements

What you’ll need

Bachelor’s Degree
7 years’ experience in payroll administration, including experience with multi-state payroll
5 years’ experience with processing California payroll
5 years’ experience using Excel, Word, and Outlook, including advanced Excel formulas such as VLOOKUP
3 years’ experience serving as an advanced or “Super User” in ADP Workforce Now, with broad access to and working knowledge of the platform’s payroll processing and HR functionality
3 years’ experience with employee 401(k) retirement plans and payroll-related benefit deductions
3 years’ experience with benefits administration, including reconciliation of carrier invoices and payroll deductions
3 years’ experience with payroll-related compliance activities, including non-discrimination testing, EEO-1 reporting, and Form 5500 activities

Benefits

Comp & perks

Competitive salary with a pay for performance bonus
Fully paid Medical, Dental, and Vision benefits package for employees
Fully paid Life insurance, AD&D, short and long-term disability coverage
401k plan with a 3% safe harbor from the credit union and a matching program of up to 4%
Education reimbursement of up to $5,250 annually
0% education loan assistance program
Pet Insurance
4 weeks of PTO annually including 2 ½ days of float time
9 paid holidays plus 2 half days