Vendor Management Coordinator

First American

. Place and track orders for energy vendor work .

Posted 11/5/2026full-timeRemote • New York • United StatesJunior💰 $13 - $18 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong vendor coordination and order processing capabilities, with a focus on maintaining communication, tracking deadlines, and ensuring quality in production processes. Proficient in Microsoft Office and capable of adapting to various order-management and tracking systems.

Highest-signal resume keywords

Vendor CoordinationOrder ProcessingDeadline ManagementCommunication SkillsProblem-Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Order ManagementProduction TrackingQuality ControlDeadline TrackingEscalation Management

Soft Skills

OrganizationInterpersonal SkillsAttention to DetailAdaptabilityCollaboration

Tools & Technologies

Microsoft Office

Industry Keywords

Energy ServicesVendor ManagementCustomer ServiceOperationsTitle Work

About the role

Key responsibilities & impact

Place and track orders for energy vendor work
Obtain and compare quotes as needed
Confirm scope, timing, and delivery expectations with vendors
Coordinate title work with agents
Place requests for subsequent updates and date downs with original vendors when required
Maintain timely, professional communication with vendors
Follow up on open items, hold vendors to agreed deadlines, and document commitments and responses
Monitor file milestones and status
Identify delays or missing information and escalate promptly
Communicate file status, risks, and changes to internal operations staff and the sales representative
Coordinate with the internal production team on quality concerns
Track review status and corrective updates and route issues to the appropriate owner
Review recurring quality issues and results with management
Support initiatives to improve production processes and track actions and outcomes
Maintain accurate order, quote, deadline, escalation, and quality records
Follow company and department policies, including compliance and information security requirements

Requirements

What you’ll need

1+ years of related experience in vendor coordination, order processing, title or energy services, operations, customer service, or deadline-driven administrative work
Strong organization and follow-through, with the ability to track multiple files, deadlines, dependencies, and open questions
Clear written and verbal communication and sound interpersonal skills
Confidence in following up with vendors and escalating concerns professionally
Problem-solving skills and attention to detail
Proficiency with Microsoft Office
Ability to learn order-management, production, and tracking systems
Ability to work under pressure and adapt to changing schedules
Ability to collaborate across vendor, agent, operations, production, and sales teams

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k)
PTO/paid sick leave
Employee stock purchase plan
Inclusive, people-first workplace culture
Equal opportunity employment