Medical Records Technician

Flatwater Group

. Maintain, process, reconcile, upload, and safeguard Soldier medical and dental records .

Posted 9/21/2026full-timeColchester • Vermont • United StatesMid-LevelSenior💰 $17 - $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in maintaining and processing medical and dental records in compliance with Army regulations, while ensuring the protection of sensitive information. Proficient in utilizing military health databases and managing medical documentation effectively.

Highest-signal resume keywords

MEDCHARTMEDPROSECaseAHLTAHIPAA Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical Records ManagementData EntryDocument ScanningRecords IndexingRecords RetrievalChartingReconciliation of Case FilesHealth Information ManagementCase Management SupportMilitary Medical Readiness

Soft Skills

Effective Communication

Tools & Technologies

Health Readiness Record (HRR)Army Training Certification Tracking System (ATCTS)

Certifications & Qualifications

Common Access Card (CAC)Anti-Terrorism Level 1 AwarenessInformation Assurance TrainingLevel 1 Operational Security Training

Industry Keywords

Army Regulation AR 40-66Individual Medical Readiness (IMR)Confidential Medical DocumentationDoDGovernment Healthcare Environments

About the role

Key responsibilities & impact

Maintain, process, reconcile, upload, and safeguard Soldier medical and dental records
Receive, scan, and file records into MEDCHART and Soldiers’ hard copy records
Maintain records in accordance with Army Regulation AR 40-66
Log and track incoming medical documents and forward them to the Records Custodian or delegate within three business days
Upload and verify documents in the Health Readiness Record (HRR)
Perform charting and data entry in eCase, MEDPROS, AHLTA, and DENCLASS
Reconcile hardcopy and electronic case files for completeness, particularly for Medical Evaluation Boards
Coordinate record transfers to and from mobilization sites, ensuring records are ready at least 72 hours before mobilization
Protect sensitive information in accordance with HIPAA and PII requirements
Support and attend Periodic Health Assessment and Soldier Readiness Process events
Provide support for weekend soldier readiness events as required
Travel to mobilization stations such as Fort Bliss, Texas, if required

Requirements

What you’ll need

High school diploma or equivalent is required
Ability to utilize military health databases such as MEDCHART, MEDPROS, eCase, and AHLTA
Familiarity with Individual Medical Readiness (IMR) policies and Army Regulation AR 40-66
Ability to communicate effectively, both verbally and in writing
Must be able to complete required Government, installation, information assurance, OPSEC, antiterrorism, iWATCH, CAC, and system-access training within required timelines
Requires a favorably adjudicated Tier 1 background investigation (or higher) for issuance of a Common Access Card (CAC)
Must be registered in the Army Training Certification Tracking System (ATCTS)
Completion of Anti-Terrorism Level 1 Awareness, iWATCH, Information Assurance, and Level 1 Operational Security training within 30 days of hire
Experience in medical records, health information management, medical administration, case management support, military medical readiness, or comparable healthcare administrative environments is preferred
Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred
Experience with DoD, Army National Guard, military medical readiness systems, or Government healthcare environments is preferred but may be obtained through Government-provided system training after assignment

Benefits

Comp & perks

Comprehensive federal benefits package
Health insurance
Paid time off
Retirement plan participation