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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in document control procedures, including management of document numbering, revision control, and version tracking systems. Proficient in ensuring compliance with contractual, regulatory, and quality requirements while supporting process automation and system improvements.
Highest-signal resume keywords
Document Control ExperienceEDMS AdministrationMicrosoft SharePointDocument Management ToolsAdvanced Microsoft Excel
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document NumberingRevision ControlVersion TrackingTechnical Drawing InterpretationDocument RegistersTransmittals ManagementArchiving ProcessesWorkflow AutomationSafety Files ManagementService Handover Documentation
Soft Skills
CommunicationCoordinationProblem-SolvingTeam Development
Tools & Technologies
Microsoft Power AutomatePROCORE
Certifications & Qualifications
Advanced Certifications in Microsoft SharePoint
Industry Keywords
EngineeringConstructionEnergy InfrastructureISO RequirementsQuality Management Standards
About the role
Key responsibilities & impact- Establish and maintain document control procedures and workflows
- Manage document numbering, revision control, and version tracking systems
- Register, distribute, file, store, retrieve, and archive project documentation
- Maintain document registers, logs, and tracking systems
- Oversee document transmittals and document exchanges
- Administer and maintain the electronic document management system
- Ensure EDMS data integrity, security, accessibility, user access rights, and system compliance
- Support system improvements and process automation initiatives
- Ensure documentation complies with contractual, regulatory, company, and quality requirements
- Support internal and external audits by providing required documentation
- Implement document retention and archiving policies
- Coordinate document flow with engineering, procurement, construction, quality, project management, and external stakeholder teams
- Monitor document submission schedules and identify potential delays
- Manage final documentation and handover packages for project close-out
- Assist with claims documentation and contractual correspondence tracking when required
- Prepare reports on document status, overdue items, and workflow performance
- Communicate document-related risks and issues to project management
- Act as the primary point of contact for document control matters
- Support the effective performance and development of the document control team
Requirements
What you’ll need- 3 to 5 years of document control experience in engineering, construction, or energy infrastructure
- Proven capability coordinating documentation transfers between internal project teams and external stakeholders and subcontractors
- Experience managing final archiving processes, project closeout files, Safety Files, and Service Handover Documentation
- High school diploma or equivalent required
- Relevant associate or bachelor’s degree in Business Administration, Information Management, or Engineering preferred
- Advanced certifications or administrative experience in Microsoft SharePoint
- Experience with document management tools such as PROCORE
- Ability to interpret, check, and organize technical drawings, data sheets, single-line diagrams, and complex engineering registers
- Advanced Microsoft Excel skills
- Proficiency in Microsoft Power Automate or similar workflow automation tools
- Knowledge of document numbering, revision control, version tracking, document registers, logs, transmittals, and EDMS administration
- Ability to ensure documentation complies with contractual requirements, regulatory standards, company procedures, and quality management standards such as ISO requirements
Benefits
Comp & perks- Remote work arrangement (Remote as needed in Office)
- Opportunities to contribute to system improvements and process automation initiatives
- Opportunity to support and participate in internal and external audits
- Career growth and development within a global energy technology company