Patent Administrative Assistant

Foley Hoag LLP

. Assist patent attorneys, patent agents, and technology specialists with preparing and filing compliant U.S.

Posted 9/16/2026full-timeRemote • Arizona • United StatesMid-LevelSenior💰 $76,700 - $105,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in U.S. patent filing processes, including preparation and proofreading of prosecution documents, while effectively managing client reporting workflows and collaborating with cross-functional teams. Strong organizational skills and attention to detail are essential for success in a fast-paced environment.

Highest-signal resume keywords

U.S. Patent Filing ExperienceDocument PreparationAttention To DetailWord And Excel ProficiencyEffective Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent Prosecution Document PreparationOffice Action Response PreparationFormality Document ManagementClient Reporting WorkflowsVirtual File Maintenance

Soft Skills

Organizational SkillsTeam CollaborationAbility To Handle Multiple TasksIndependence

Tools & Technologies

Patent-Specific SystemsMicrosoft WordMicrosoft Excel

Industry Keywords

Patent LawU.S. Patent OfficeFiling CompliancePrior Art ManagementFormal Drawings

About the role

Key responsibilities & impact

Assist patent attorneys, patent agents, and technology specialists with preparing and filing compliant U.S. patent prosecution documents
Prepare filing documents for attorney or patent agent review and signature
Proofread filing documents before attorney review
Review assigned attorney dockets and proactively prepare formality documents for timely filing
Prepare office action response shells with rejection and objection subheadings and the current claim set
Manage client reporting workflows and ensure timely completion
Liaise with the foreign filing team and prior art management team
Order formal drawings and sequence listings from vendors
Assist with virtual file upkeep and maintenance
Perform general office administrative functions as necessary

Requirements

What you’ll need

5+ years of related U.S. patent filing experience
Strong attention to detail and work organizational skills
Ability to work independently and as part of a team
Ability to efficiently handle multiple tasks and changing priorities in a fast-paced environment
Excellent computer skills
Established user of Word and Excel
Knowledge of patent-specific systems preferred
Effective verbal and written communication skills
Bachelor's Degree, or equivalent experience
Availability and willingness to work overtime when necessary
Must reside in AZ, CA, CO, CT, DC, FL, GA, IL, IN, MA, MD, ME, NH, NJ, NY, PA, TN, TX, UT, VA, or VT

Benefits

Comp & perks

Competitive compensation and benefits package
Career development
Affinity groups
Mentorship programs
Culture and community-building events
Remote-eligible working arrangement