Employee Experience Coordinator

Foley

. Serve as the primary point of contact for office vendors, coordinating deliveries, service visits, invoices, and renewals .

Posted 9/21/2026full-timeUnited StatesJunior💰 $25 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing office operations, vendor relationships, and employee support. Proficient in Microsoft 365 and experienced in coordinating events and travel arrangements.

Highest-signal resume keywords

Office Management ExperienceVendor CoordinationMicrosoft 365 ProficiencyEvent PlanningTravel Arrangement Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementVendor ManagementEvent CoordinationTravel CoordinationDesk/Room Booking Software Administration

Soft Skills

Strong Organizational SkillsClear CommunicationDiscretion with Confidential Information

Tools & Technologies

Microsoft 365Desk/Room Booking Software

Industry Keywords

Office CoordinationAdministrative SupportHR SupportPeople Team Functions

About the role

Key responsibilities & impact

Serve as the primary point of contact for office vendors, coordinating deliveries, service visits, invoices, and renewals
Manage recurring and ad hoc ordering for office supplies, snacks, beverages, and kitchen inventory
Coordinate facilities and maintenance requests and keep office areas stocked, tidy, and functional
Receive, sort, and distribute incoming mail and packages and manage outgoing shipments
Greet and register office visitors and manage the front desk during office hours
Manage employee and guest badges and key fobs, including issuing, deactivating, and troubleshooting access
Maintain and administer desk and room booking software, including user setup, configuration, and troubleshooting
Plan and execute in-office events, team lunches, celebrations, and offsites
Manage event catering orders and vendor coordination, including setup and breakdown
Assist with leadership meeting coordination, scheduling, logistics, and materials preparation
Coordinate travel arrangements for leadership and other team members
Support candidate experience through interview scheduling and day-of coordination
Assist with onboarding logistics and first-day setup
Partner with IT on onboarding equipment, system access, and employee technology support
Support employee recognition and gifting programs
Provide general administrative and scheduling support to the People team

Requirements

What you’ll need

1 to 3 years of experience in an office management, office coordination, administrative, or HR/People support role
Comfortable managing multiple vendors, stakeholders, and priorities independently
Strong organizational skills and follow-through on recurring tasks
Clear, friendly communication for a front-facing role
Discretion in handling confidential or sensitive information
Proficient with Microsoft 365 (Outlook, Teams, Word, Excel)
Prior experience administering a desk/room booking platform or similar workplace software (nice to have)
Experience supporting HR or People team functions (nice to have)
Experience coordinating travel arrangements (nice to have)
Comfortable lifting and moving light office and event supplies up to approximately 25 lbs (nice to have)
Must reside in one of the listed states: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Massachusetts, Maryland, Michigan, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Virginia, or Wisconsin
Legally authorized to work in the United States

Benefits

Comp & perks

Medical coverage
Dental coverage
Vision coverage
401(k) with company match
Paid time off
Paid holidays
Wellness programs
Employee assistance program