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Accounts Payable Specialist
Forbes Advisor. Own the day-to-day accounts payable cycle from invoice intake through payment and bank reconciliation .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing the full-cycle accounts payable process, including invoice processing, payment runs, and bank reconciliations. Proficient in utilizing accounting software such as NetSuite and automated AP workflows to ensure compliance and efficiency.
Highest-signal resume keywords
Full-Cycle Accounts Payable ExperienceNetSuite ProficiencyAutomated AP Workflow ExperienceIntermediate Excel SkillsAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice ProcessingPayment RunsBank ReconciliationVendor Management1099 ReportingInternal ControlsExpense ReportingACH TransactionsWire TransfersFinancial Analysis
Soft Skills
Clear Written CommunicationGood JudgmentProblem-Solving
Tools & Technologies
NetSuiteRippling SpendSAP ConcurCoupaBill.comTipalti
Certifications & Qualifications
Associate's Degree in AccountingBachelor's Degree in Finance
Industry Keywords
Accounts PayableFinancial ReportingMonth-End CloseExpense PolicyVendor Invoices
About the role
Key responsibilities & impact- Own the day-to-day accounts payable cycle from invoice intake through payment and bank reconciliation
- Manage the AP inbox, answer vendor questions, and resolve past-due balances
- Review, code, and process vendor invoices in Rippling Spend with appropriate approvals, GL coding, and supporting documents
- Manage Rippling Spend policies, administrative tasks, vendor master data, W-9s, banking details, and payment terms
- Prepare bi-monthly ACH, wire, and check payment runs
- Build payment proposals for approval and confirm payments are posted correctly in NetSuite
- Follow controls to prevent duplicate or fraudulent payments and verify vendor bank-detail changes
- Review and authorize corporate card charges and expense reports against company policy
- Follow up on missing receipts, miscoded transactions, and policy exceptions
- Issue corporate cards, manage credit limits, and reconcile card statements to the general ledger monthly
- Apply and match daily bank transactions in NetSuite and investigate unmatched or unusual items
- Initiate and record fund transfers between company bank accounts
- Perform monthly bank reconciliations for assigned US entity accounts
- Support month-end close through supplier-account maintenance, aging-report analysis, and account reconciliations
- Identify and implement reconciliation and close-process improvements with the US Controller's approval
- Maintain and update accounting procedures, SOPs, and the Company Travel and Expense Policy
- Assist with 1099 preparation, audit requests, and sales and use tax review
- Support system implementation and integration projects as needed
- Report to the Financial Controller and work closely with the FP&A team, budget owners, and vendors
Requirements
What you’ll need- 3+ years of full-cycle accounts payable experience
- Associate's or bachelor's degree in accounting or finance, or equivalent experience
- Experience working remotely within a distributed Accounting & Finance team
- Hands-on experience with an automated AP or expense workflow such as SAP Concur, Coupa, Bill.com or Tipalti
- Working knowledge of NetSuite, including vendor bills, payment processing and the bank matching module
- Experience preparing payment runs by ACH, wire and check, and moving funds between bank accounts
- Experience reviewing and approving corporate card transactions against policy
- Solid grasp of AP internal controls, 1099 reporting and month-end close
- Intermediate Excel skills, including XLOOKUP, pivot tables and reconciliations
- Strong attention to detail, clear written communication and good judgment with confidential financial information
- Experience researching and resolving discrepancies
Benefits
Comp & perks- Equal employment opportunities and prohibition of discrimination and harassment
- Full-time employment
- Remote work arrangement