Provider Scheduling Coordinator

FORM │ Virtual obesity medicine clinic

. Own the day-to-day execution of provider calendar changes, including DTO, shift swaps, and schedule adjustments .

Posted 9/18/2026full-timeRemote • United StatesJuniorMid-Level💰 $50,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing provider scheduling, including calendar changes, compliance, and communication with clinical leadership. Proficient in utilizing scheduling platforms and EHR systems to optimize workflows and ensure operational efficiency.

Highest-signal resume keywords

Scheduling ManagementHealthcare OperationsEHR Systems ExperienceGoogle Sheets/Excel ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Scheduling ManagementCalendar AdjustmentsData AnalysisWorkflow OptimizationCompliance Auditing

Soft Skills

Communication SkillsAttention to DetailOrganizational SkillsMulti-Priority Management

Tools & Technologies

JiraAsanaSalesforceScheduling PlatformsEHR Systems

Industry Keywords

Healthcare OperationsProvider SchedulingTelehealthClinical Demand ManagementInternal Workflows

About the role

Key responsibilities & impact

Own the day-to-day execution of provider calendar changes, including DTO, shift swaps, and schedule adjustments
Monitor schedules to identify gaps, overages, or misalignments based on clinical demand and Time to First Appointment SLAs
Maintain accurate scheduling records and audit internal changes for consistency and compliance
Serve as a key point of contact for providers regarding internal scheduling logistics
Coordinate with clinical leadership on coverage during provider leave, onboarding, or offboarding
Communicate scheduling expectations and update deadlines to providers
Collaborate with Credentialing & Licensing and regional leaders on licensure readiness and panel assignment requirements
Collaborate with Practice Operations to forecast resourcing needs during volume spikes or workforce changes
Support transition of care workflows by updating schedules for new clinician assignments
Recommend improvements to internal scheduling workflows
Assist in testing and implementing new scheduling tools, automations, or SOPs

Requirements

What you’ll need

2+ years of experience in scheduling for at least 15 clinicians, managing high-volume calendar requests, or working in healthcare operations or administrative coordination (telehealth startup experience preferred)
Experience with scheduling platforms, EHR systems, or internal workflow tools (e.g., Jira, Asana, Salesforce)
Excellent organizational and communication skills
High attention to detail and ability to manage multiple priorities
Proficiency in Google Sheets/Excel; ability to analyze and spot schedule gaps or utilization issues

Benefits

Comp & perks

Competitive salary and equity in a high growth start-up
Comprehensive health benefits (medical, dental, vision)
401k program
Flexible work schedules and paid time off
Paid parental leave