Project Coordinator

Fortify Companies

. Coordinate clerical, administrative, and accounting functions for mitigation and rebuild projects .

Posted 11/3/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while coordinating administrative and accounting functions for projects. Proficient in using job management software and reporting tools to track project metrics and workflows effectively.

Highest-signal resume keywords

Project CoordinationPower BI ReportingJob Management SystemsInsurance Workflow CoordinationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Basic Mathematical ConceptsAccounting ConceptsProject TrackingDocumentation ManagementReport CreationWorkflow ManagementXactimate ExperienceAdministrative SupportCollections ProcessesScheduling

Soft Skills

Time-ManagementOrganizational SkillsWritten CommunicationVerbal CommunicationProfessionalism

Tools & Technologies

PSA Job Management SoftwarePower BI

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Restoration IndustryConstruction IndustryInsurance CoordinationTPA/Program WorkProject Management

About the role

Key responsibilities & impact

Coordinate clerical, administrative, and accounting functions for mitigation and rebuild projects
Support Project Managers and Operations leadership with daily project coordination
Maintain accurate job files, notes, and documentation within PSA job management software
Track project schedules, appointments, inspections, material deliveries, subcontractor workflows, and overall workflows from beginning to end
Coordinate office schedules and communicate with customers regarding arrivals, changes, or delays
Assist with collections processes, including deductibles, progress payments, and final payments
Coordinate and communicate with insurance companies, adjusters, agents, vendors, and clients throughout the project lifecycle
Prepare, review, complete, and route project-related forms, paperwork, purchase orders, and work orders
Perform project tracking and reporting, including schedules, metrics, and operational reports using Power BI
Provide quick, accurate responses to vendors, subcontractors, agents, and clients
Support office staff, production management, and sales teams as needed
Answer incoming calls, direct inquiries, and assist clients professionally and empathetically
Demonstrate a positive and professional image through written, verbal, and visual communication
Apply all safety rules and regulations and help prevent work hazards
Perform other administrative and coordination duties as assigned

Requirements

What you’ll need

Excellent time-management and organizational skills
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Professionalism, attention to detail, and reliability
Ability to apply basic mathematical and accounting concepts
Experience using job management systems; PSA experience strongly preferred
Experience creating, maintaining, or working with reports and dashboards; Power BI experience required
Reliable attendance and punctuality
Knowledge of the restoration or construction industry with emphasis on Xactimate experience preferred
Experience supporting Project Managers or Operations teams preferred
Experience coordinating insurance-related workflows, including TPA/program work preferred
Associate’s degree and/or Bachelor’s degree preferred

Benefits

Comp & perks

Comprehensive health, dental, and vision coverage
401(k) with company match
Generous PTO and paid holidays
Training and development opportunities
Growth potential within a PE-backed, expanding organization
Clear opportunity for growth into senior coordination, operations, or project management roles
Exposure to insurance-driven mitigation and reconstruction workflows
Collaborative office environment closely aligned with field teams
Values-driven organization prioritizing people, safety, and accountability