Executive Assistant – Business & Personal Support

FreedUp

. Triage both founders' business inboxes, flag priorities, draft replies and ensure nothing gets buried.

Posted 10/30/2026full-timeRemote • Mexico, Colombia, BrazilMid-LevelSenior💰 $1,000 - $1,700 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, financial administration, and HR processes, with a strong ability to manage multiple priorities and maintain confidentiality. Proficient in coordinating tasks across various platforms and ensuring effective communication among stakeholders.

Highest-signal resume keywords

Executive Support ExperienceFinancial Administration SkillsHR Administration ExperienceCAD Project CoordinationBilingual Communication (English C1)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bill PayInvoicingOnboardingSchedulingConfidential Information HandlingProcess BuildingDeadline TrackingErrand CoordinationAction Item TrackingDocument Management

Soft Skills

DiscretionAdaptabilityReliabilityMultitaskingCommunication

Tools & Technologies

Microsoft TeamsSlackOutlookRamp1Password

Industry Keywords

ArchitectureEngineeringDesignConstructionCAD

About the role

Key responsibilities & impact

Triage both founders' business inboxes, flag priorities, draft replies and ensure nothing gets buried.
Help pay bills, track invoices and deposits, and coordinate with the firm's fractional bookkeeping and accounting team within approval rules and spending limits.
Support HR administration, including onboarding, documentation, scheduling and other people-related tasks.
Coordinate CAD and production work among founders, internal staff and outsourced production support, tracking deadlines and follow-ups.
Schedule meetings, prepare agendas and track action items.
Coordinate household services and repairs with technicians, mobile mechanics and other providers.
Handle online returns, orders and remotely manageable errands using pickup and delivery services.
Assist with personal bills and administration as trust grows.
Hold weekly check-ins with each founder and track area ownership.
Adapt to Microsoft Teams, Slack, email or text/iMessage communication preferences.
Build simple processes and checklists for recurring work.
Complete the stated hiring process, including an application, Loom video, prescreen, interviews, work evaluation and final client interview.

Requirements

What you’ll need

At least 3 years of experience as an Executive Assistant, Operations Assistant or in a similar support role.
Hands-on experience with finance admin, such as bill pay, invoicing or working with a bookkeeper.
A proven record of handling confidential financial and company information with complete discretion.
Excellent written and spoken English (C1 or above).
Able to juggle requests from two executives and keep both informed.
Available during US Central Time business hours.
Reliable high-speed internet and a quiet home office setup.
Experience supporting more than one executive, or business partners or spouses.
Experience in an architecture, engineering, design or construction firm, or familiarity with CAD-based project work.
HR admin experience, such as onboarding or employee records.
Experience coordinating household services and personal errands remotely.
Familiarity with Outlook, Microsoft Teams, Slack, Ramp and password managers such as 1Password.

Benefits

Comp & perks

Compensation in USD
Year-end bonus, plus other applicable bonuses
Health insurance allowance
PTO + Holidays
Training and ongoing support from the FreedUp team