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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive schedules, coordinating sales operations, and utilizing CRM tools like Notion and GoHighLevel. Exhibits strong organizational skills, attention to detail, and the ability to handle both business and personal tasks with discretion.
Highest-signal resume keywords
Notion CRM ManagementSales Operations SupportExperience With GoHighLevelExcellent Written And Spoken EnglishHighly Organized And Detail-Oriented
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
CRM ManagementSales CoordinationPayroll ProcessingTravel BookingDocument Management
Soft Skills
Proactive Problem SolvingDisciplineProfessionalismFast And Responsive CommunicationHigh Discretion
Tools & Technologies
NotionClaudeOutlookDropboxZoomCalendlyDocuSignGoHighLevelKayakAirline Apps
Industry Keywords
Sales Pipeline ManagementHigh-Ticket Sales SupportExecutive AssistanceProcess AuditingClient Management
About the role
Key responsibilities & impact- Own and gradually take over the Notion CRM for the aviation sales pipeline.
- Add and update deals, flag stale records, create CRM entries from recorded Zoom-call transcripts using Claude, and delegate follow-ups.
- Coordinate two sales representatives and ensure leads, deals, next steps and aircraft listings remain current.
- Send consolidated pipeline status overviews.
- File aircraft photos, videos, spec sheets, brochures, maintenance reports, contracts, LOIs, APAs and deposit confirmations in Dropbox.
- Manage the executive’s Outlook calendar and Calendly availability, rescheduling and client scheduling emails.
- Send proactive end-of-day summaries of the next day’s meetings, logistics, documents and workout timing.
- Plan and book two to three mostly domestic trips per month using Kayak and airline apps.
- Handle travel preferences, booking, check-in and confirmations.
- Manage waivers, vehicle registrations and business paperwork.
- Remember birthdays and anniversaries and arrange flowers and gifts within budget.
- Process payroll for the pool company.
- Potentially monitor GoHighLevel for pool leads and send quick text replies.
- Audit systems, identify process gaps and recommend additional tasks to take off the executive’s plate.
- This role excludes client calls and onboarding.
Requirements
What you’ll need- At least 3 years of experience as an Executive Assistant, Sales Coordinator or in a similar support role.
- A very proactive "second brain" who audits systems and spots gaps without being told.
- Highly organized and detail-oriented.
- Fast and responsive. He should never be left waiting.
- Disciplined and professional.
- Excellent written and spoken English.
- Comfortable handling both business and personal tasks.
- High discretion with client, financial and payroll information.
- Available full-time from 9 AM to 5 PM US Central Time.
- Reliable high-speed internet and a quiet home office setup.
- Experience with Notion as a CRM.
- Comfort using AI tools, especially Claude.
- Sales operations or high-ticket sales support experience.
- Experience with GoHighLevel.
- Familiarity with Notion, Claude, Outlook, Dropbox, Zoom, Calendly, DocuSign, GoHighLevel, Kayak and airline apps.
Benefits
Comp & perks- Compensation in USD
- Year-end bonus, plus other applicable bonuses
- Health insurance allowance
- PTO + Holidays
- Training and ongoing support from the FreedUp team