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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive schedules, optimizing workflows, and maintaining effective communication across teams. Proficient in task tracking and accountability systems, with a strong focus on organizational skills and discretion in handling sensitive information.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementNotion ProficiencyStrong Communication SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Basic BookkeepingData EntryTask ManagementTravel CoordinationClient Billing Setup
Soft Skills
ProactiveSelf-DirectedDiscretion
Tools & Technologies
NotionSlackGoogle WorkspaceTodoist
Industry Keywords
Executive AssistantOperations CoordinatorStandard Operating ProceduresDigital Ecosystems
About the role
Key responsibilities & impact- Support the Founder and CEO by streamlining professional and personal operations.
- Own and optimize the CEO’s calendar and inbox, including scheduling, focus time, follow-ups, priority flagging, and appropriate responses on the CEO’s behalf.
- Maintain alignment between professional and personal calendars.
- Track daily and weekly business and personal tasks using Notion or similar tools.
- Monitor progress, set reminders, and ensure accountability for initiatives, travel coordination, and family logistics.
- Document, organize, and improve company workflows and Standard Operating Procedures in Notion.
- Support internal systems for accountability, task tracking, and delegation across operations and team structure.
- Handle client billing setup, monthly invoices, commissions, and reimbursements.
- Maintain accurate and timely digital financial records.
- Plan and manage flights, accommodations, conference registrations, and other travel logistics.
- Build and maintain an annual travel calendar for 8–9 industry events.
- Serve as the central communication link between the CEO, internal team, and external partners.
- Provide structured updates and summaries on priorities, progress, and deadlines.
- Support time-blocking and productivity systems.
Requirements
What you’ll need- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
- Strong organizational and prioritization abilities.
- Proven ability to manage sensitive information with discretion.
- Proactive, self-directed, and thrives in an environment with evolving needs.
- Experience managing both business and personal responsibilities for a founder or executive is a plus.
- Basic knowledge of bookkeeping, reporting, or data entry preferred.
- Reliable high-speed internet and a modern home office setup.
- Proficiency with Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), and Todoist or similar task management platforms.
- Preferred communication via Slack (daily), Zoom (weekly check-ins), and email summaries.
Benefits
Comp & perks- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months