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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support through proactive management of communications, scheduling, and organizational systems. Capable of maintaining high discretion with sensitive information while ensuring efficient workflow and prioritization.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementEmail CommunicationOrganizational SkillsDiscretion with Sensitive Information
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Email ManagementSchedulingDrafting RepliesInbox Rules SetupSOP Maintenance
Soft Skills
Proactive MindsetDetail-OrientedFast Response TimeProfessionalismConfident Communication
Tools & Technologies
Property Management SoftwareGmailOutlookAI Tools
Industry Keywords
Real EstateProperty ManagementMultifamilyAcquisitionsLegal Matters
About the role
Key responsibilities & impact- Review all incoming email daily, then sort, prioritize and act on it.
- Respond directly to routine and administrative emails on the executive's behalf, in his voice.
- Draft replies for messages requiring the executive's input or approval.
- Track open threads and follow up so nothing falls through the cracks.
- Decide what is urgent, what goes directly to the executive, and what goes to staff with him cc’d.
- Learn key contacts and appropriate handling procedures.
- Flag time-sensitive financing deadlines, legal matters and insurance claims.
- Set up and manage the executive's calendar from scratch, including a booking link and scheduling rules.
- Schedule calls and meetings with lenders, lawyers, brokers, contractors and internal staff.
- Protect the executive's time so the calendar reflects real priorities.
- Hold regular check-ins to review open items and routing decisions.
- Build and maintain a living playbook of routing rules, key contacts and recurring processes.
- Identify recurring time drains and propose practical fixes.
Requirements
What you’ll need- At least 3 years of experience as an Executive Assistant or in a similar executive support role, including experience working with US-based executives or companies.
- A very proactive "second brain" who audits systems and spots gaps without being told.
- Highly organized and detail-oriented.
- Fast and responsive. He should never be left waiting.
- Disciplined and professional.
- Excellent written and spoken English.
- Confident replying to emails on an executive's behalf, in his voice.
- High discretion with financial, legal and tenant information.
- Available part-time with consistent overlap during US business hours (exact schedule confirmed during the process).
- Reliable high-speed internet and a quiet home office setup.
- Nice-to-have: Experience in real estate, property management, multifamily, acquisitions or development.
- Nice-to-have: Experience working with lenders, lawyers, insurance claims or accounting teams.
- Nice-to-have: Familiarity with property management software (e.g., AppFolio, Yardi, Buildium).
- Nice-to-have: Experience setting up inbox rules, labels or automations in Gmail or Outlook.
- Nice-to-have: Comfortable using AI tools to triage and draft email faster.
- Nice-to-have: Experience writing and maintaining SOPs or playbooks.
Benefits
Comp & perks- Compensation in USD
- Year-end bonus, plus other applicable bonuses
- Health insurance allowance
- PTO + Holidays
- Training and ongoing support from the FreedUp team