Inventory Coordinator

Fresh Tracks Canada

. Process bookings and support Sales and LH .

Posted 10/22/2026contractVancouver • CanadaMid-LevelSenior💰 CA$68,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing travel bookings and inventory systems, ensuring accuracy in data handling and customer service. Proficient in utilizing Excel and other software tools to enhance operational efficiency and support sales processes.

Highest-signal resume keywords

Travel Coordination ExperienceInventory Management Systems (IMS, PMS)Proficiency in Excel/Google SheetsStrong Attention to DetailClear Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Booking ProcessingData Integrity ManagementInventory Data LoadingBooking Amendments and CancellationsReporting and Documentation

Soft Skills

Organizational SkillsTime ManagementSolutions-Oriented MindsetCustomer Service Orientation

Industry Keywords

Travel ReservationsSupplier PartnershipsSales SupportData Quality ImprovementOperational SLAs

About the role

Key responsibilities & impact

Process bookings and support Sales and LH
Make hotel, train, and tour reservations, capturing accurate customer booking details, confirmations, and valid rates
Process booking amendments, cancellations, partial cancellations, and add-ons while maintaining accurate inventory records in IMS and PMS and adhering to SLAs
Build productive partnerships with external suppliers
Support the sales team in finding appropriate availability
Prepare rooming lists, manifests, and progress reports and meet reporting timelines
Maintain accurate information across relevant systems
Load, update, and audit inventory data for new products, seasonal changes, system enhancements, and product launches
Investigate and resolve booking conflicts, inventory discrepancies, and data integrity concerns
Check availability and update systems to guide sales quotes, promotional planning, and forecasting when contracted inventory is unavailable
Assist the Inventory Manager/Director with defining and documenting processes and tracking key decisions
Participate in testing and validation of inventory functionality during system updates and technology rollouts
Identify opportunities to improve inventory processes, enhance data quality, and reduce manual effort
Perform other related duties as needed

Requirements

What you’ll need

3+ years of experience in a related travel coordinator or reservations role
Strong attention to detail and comfort working with structured data (spreadsheets, databases, or inventory systems)
Ability to do repetitive focused work
Excellent organizational and time-management skills
Clear written and verbal communication skills
Proficiency in Excel/Google Sheets; comfort learning new software systems
A solutions-oriented mindset; proactively works toward solutions rather than simply escalating problems
Keen to learn and take on more challenging work as partnerships and inventory management evolve
Passionate about meeting customer needs and requests while balancing practicality and good business sense
Availability for shifts Monday to Sunday, 5 days per week, during 7am–6pm PST, including statutory holidays
Willingness to work extra hours during emergency situations such as wildfires and impactful train delays

Benefits

Comp & perks

Time in lieu allocated for extra hours worked during emergency situations
Equal opportunity workplace
Great Place to Work® Certified™ 2022/2023 through 2026/2027