FULLER Equip

Executive Assistant

• Provide executive assistance to the Chief of Leadership Formation and Strategic Support Team
• Book travel arrangements and coordinate hospitality for SST or LFD gatherings
• Draft and edit correspondence, proposals, letters, meeting agendas, and working documents
• Respond to email and phone messages on behalf of leadership team members
• Manage calendars, meetings, attendee participation, and calendar invitations
• Prepare reimbursement requests and outside contracts
• Create and optimize systems and processes for SST efficiency and productivity
• Administer Fuller’s enterprise HubSpot account across five brands
• Maintain accurate contact, company, and deal records and resolve duplicate, incomplete, and outdated data
• Administer HubSpot users, permissions, seats, subscriptions, and consent records
• Maintain standardized properties, naming conventions, pipelines, deal stages, and data-entry standards
• Troubleshoot HubSpot access and account questions and escalate issues as needed
• Create user guides and training materials for HubSpot
• Complete monthly trial balance and credit card reclassifications and recurring check requests
• Audit and analyze SST finances and assist with financial reports and payments
• Support fund development and donor-related tasks
• Manage multiple SST projects, defining goals, success metrics, and timelines with team members
• Organize project notes, drafts, and final assets
• Build templates for recurring processes
• Participate in team meetings, events, and other duties as requested

Explore Executive Assistant – Operations Coordinator at FULLER Equip. Review requirements and application details.