Executive Associate

FutureNow, Creative, Leisure And Technology Industries Training Council Inc.

. Strategically prioritize the Executive Director’s and Vice Presidents’ calendar time and schedule internal and external meetings .

Posted 11/2/2026full-timeRemote • United StatesJuniorMid-Level💰 $80,000 - $89,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while effectively managing executive schedules, project tracking, and logistical support. Capable of fostering collaboration and maintaining stakeholder relationships in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementProject Management SystemsBudget TrackingWritten And Verbal CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Task TrackingMeeting CoordinationTravel LogisticsExpense ManagementDocument Management

Soft Skills

Self-StarterCollaborative ApproachFlexible And Solutions-OrientedInitiativeAttention To Detail

Tools & Technologies

Google Drive

Industry Keywords

Non-ProfitPublic SectorGovernmentPolicy

About the role

Key responsibilities & impact

Strategically prioritize the Executive Director’s and Vice Presidents’ calendar time and schedule internal and external meetings
Gather materials for external meetings and communicate internal agendas
Manage systems for tracking tasks, incoming requests, correspondence, follow-ups, and to-dos
Ensure completion of meeting action items and track progress on deadlines
Monitor project plans, trackers, and project management systems
Book travel and support travel logistics
Obtain and submit reimbursement receipts
Partner with Development to prioritize content review requests and negotiate timelines
Communicate senior team availability, priorities, and workflow updates
Provide logistical support for team meetings and events, including scheduling, agendas, and notetaking
Maintain TSP Google Drive and ensure documents are current and properly filed
Coordinate internal communication channels, guide, and tags
Manage TSP contracts and staff/consultant listings, approvals, dates, and deliverables
Assist with staff and consultant onboarding and offboarding
Support team retreat logistics and planning
Support budget tracking, planning, projections, and expense management
Support credit card administration and effort reports
Maintain accurate stakeholder relationship information, including sensitive partner and supporter data
Report directly to the Executive Director

Requirements

What you’ll need

High school diploma or equivalent
At least one year of relevant professional experience
Relevant knowledge of and/or experience working in government, policy, non-profit, and/or the public sector is a plus
Passion for and alignment with TSP’s mission, vision, and theory of change
Self-starter with a drive to make things happen and a proven track record of excellence and high standards for success
Strong organizational skills
Highly collaborative approach
Excellent written and verbal communication skills
Ability to independently manage time and tasks in a fast-paced organization
Demonstrated ability to anticipate needs, take initiative, and follow through on assignments
Flexible and solutions-oriented approach, comfortable with shifting priorities and evolving needs
Ability to create and sustain a work environment of mutual respect where team members strive to achieve excellence

Benefits

Comp & perks

75% paid coverage of medical, dental, and vision for individuals and dependents
Basic life insurance
Employee assistance program
Unlimited PTO
401(k) matching
Annual professional development
Wellness stipend
Work-from-home stipend
Paid family leave
Occasional remote work with travel and in-person events/team retreats