Contracts Administrator

Galvanize

. Serve as the initial point of contact for contract requests and certain compliance functions .

Posted 10/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $80,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract management, including drafting, reviewing, and negotiating agreements while ensuring compliance with legal and regulatory frameworks. Proficient in managing contract lifecycle management (CLM), customer relationship management (CRM), and enterprise resource planning (ERP) systems to support organizational objectives.

Highest-signal resume keywords

Contract Lifecycle Management (CLM)Customer Relationship Management (CRM)Enterprise Resource Planning (ERP)Contract NegotiationQuote-To-Cash Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementDrafting AgreementsReviewing Customer RedlinesContract ExtensionsContract RenewalsMS Office (Word, Outlook)ExcelPowerPointSalesforce.comNetSuite

Soft Skills

Effective CommunicationEmpathyCustomer Service

Tools & Technologies

Agreement Management SoftwareContract Management SystemsDocuSign IAM

Industry Keywords

PharmaceuticalBiotechnologyMedical DeviceCorporate ComplianceFDA Regulations

Tech Stack

Tools & technologies

ERPSFDC

About the role

Key responsibilities & impact

Serve as the initial point of contact for contract requests and certain compliance functions
Respond to a high volume of daily contract-related inquiries within department-established response time
Manage contract management systems and procedures
Educate and train internal customers on contract management systems and procedures
Maintain contract entitlements in ERP, CRM, and Agreement Management software
Draft agreements and review customer redlines
Coordinate cross-functionally with Legal, Finance, Operations, and other stakeholders to redline agreements
Partner with Sales to negotiate agreements directly with customers via email or video calls
Drive contract extensions and renewals
Partner with Customer Service and Sales to ensure customer adherence to contracts and Galvanize adherence to contract entitlements
Update CLM, CRM, and ERP systems with contract data and retain related documents
Assist the Vice President of Legal and delegates with retrieving contract documents as needed

Requirements

What you’ll need

Bachelor's Degree (BA/BS) in a related degree or equivalent years of education and experience
At least 5 years' experience as a contract administrator
At least 3 years working directly with external clients
At least 2 years’ experience in customer service
Demonstrated knowledge of quote-to-cash processes
Ability to communicate with customers effectively and with empathy
Expert-level MS Office skills in MS Word and Outlook
Intermediate level in Excel and PowerPoint
Experience with contract lifecycle management (CLM), customer relationship management (CRM), and enterprise resource planning (ERP) systems
Preferred: experience at a pharmaceutical/biotechnology/medical device organization
Preferred: knowledge of corporate compliance issues confronting the medical device industry
Preferred: knowledge of the legal and regulatory framework affecting the medical device industry, including sales and marketing fraud and abuse issues, OIG and other industry guidance documents, and FDA regulations on promotion of marketed products
Preferred: experience with Salesforce.com, NetSuite, and DocuSign IAM

Benefits

Comp & perks

Medical coverage
Dental coverage
Vision coverage
Life insurance
Short-term disability protection
Long-term disability protection
401(k)
Flexible paid time off