garten.ai

Operations

• Track tasks and follow-ups from meetings, emails, and discussions in Notion
• Keep owners, deadlines, statuses, and next steps up to date
• Independently follow up on open items and escalate risks at an early stage
• Handle operational meeting follow-up and turn action items into actionable, reliable tasks
• Triage business communications and identify required action
• Carefully prepare external communications and review them before sending
• Organize travel and appointments based on defined criteria
• Manage travel expenses, receipts, and outstanding follow-up activities
• Support preliminary bookkeeping and administrative processes related to Lexware Office, Fileee, and travel expenses
• Identify discrepancies; leave approvals and sensitive financial decisions with the owner
• Identify recurring processes that could be automated, simplified, or made more robust
• Take on improvement proposals, AI workflows, research tasks, internal tools, and small-scale automations

Working Student – Operations Assistant