Executive Assistant

GC AI

. Work directly with the CEO and Co-founder as her operational right hand .

Posted 9/15/2026full-timeSan Mateo • California • United StatesMid-LevelSenior💰 $140,000 - $200,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, calendar management, and operational efficiency, with a strong focus on attention to detail and proactive communication. Proficient in utilizing AI tools and collaboration platforms to enhance productivity in fast-paced environments.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementStrong Writing SkillsProficiency with Zoom and SlackAI Tool Utilization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementData AnalysisMeeting CoordinationTravel LogisticsOffice Management

Soft Skills

Attention to DetailDiscretionProactive Follow-ThroughAnticipation of Needs

Tools & Technologies

ZoomSlackGoogle SuiteHubSpotDocuSignAsana

Industry Keywords

Executive AssistantChief of StaffStartup EnvironmentHigh-Growth StartupEvent Support

About the role

Key responsibilities & impact

Work directly with the CEO and Co-founder as her operational right hand
Own and manage the CEO's calendar, including scheduling meetings, protecting focus time, and managing competing priorities
Triage Slack and email, draft responses in the CEO's voice, and track next steps through completion
Coordinate travel logistics and frequently travel with the CEO
Provide real-time support at conferences, investor meetings, offsites, and other events
Set meeting agendas and prepare briefing materials
Ensure meetings have the necessary context and Zoom links
Take meeting notes and track follow-ups
Support key initiatives through research, data analysis, progress tracking, and summaries
Run the San Mateo office, greet visitors, prepare meeting rooms, and maintain the workspace
Collaborate with the workplace manager once hired
Build and improve lightweight systems that reduce CEO drag and create clarity

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Chief of Staff, or similar operator supporting executives at startups
Daily use of AI tools and an AI-native approach
Exceptional attention to detail
High discretion and ability to anticipate needs
Ability to manage competing priorities and follow through proactively
Strong, concise writing skills
Willingness and ability to travel frequently on short notice with the CEO
Experience supporting a CEO, founder, or senior executive at a high-growth startup preferred
Experience across operations, events, office management, or founder support preferred
Proficiency with Zoom, Slack, Google Suite, HubSpot, DocuSign, and Asana preferred
Comfort operating in Slack-heavy, AI-forward, high-urgency environments preferred
Must be legally authorized to work in the United States or Canada
Willingness to work out of the San Mateo, CA office 3 days a week

Benefits

Comp & perks

Equity
Hybrid work arrangement
Regular coworking sessions
Customer dinners
Team and company offsites
Up to 10% travel for employees in locations without an office
Travel with the CEO to conferences, investor meetings, offsites, and other events