Document Controller, Analyst

GCG Official

. Administer the common document control process for Operational Excellence, QHSE, and Excellence Assurance .

Posted 11/12/2026full-timeRemote • Brazil, El Salvador, Costa Rica, Paraguay, Guatemala, Uruguay, Colombia, Aruba, Panama, Ecuador, Barbados, Honduras, JamaicaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control processes, including document lifecycle management, approval workflows, and version control. Proficient in maintaining document registers and ensuring compliance with organizational standards and requirements.

Highest-signal resume keywords

Document Lifecycle ManagementApproval WorkflowsVersion ControlDocument Management PlatformsBilingual Communication (English and Spanish)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ControlRecords ManagementRevision History MaintenanceMaster Document Register ManagementDocument Status ReportingCompliance with Safety StandardsChange ManagementQuality ManagementOperational ExcellenceAttention to Detail

Soft Skills

Organizational SkillsClear CommunicationProblem-SolvingCollaborationConstructive Escalation

Tools & Technologies

Microsoft WordMicrosoft ExcelCollaborative RepositoriesDocument Management Systems

Industry Keywords

QHSEExcellence AssuranceDocument Control ProcessArchiving PrinciplesAccess ControlRetention RecordsOperational Visits Compliance

About the role

Key responsibilities & impact

Administer the common document control process for Operational Excellence, QHSE, and Excellence Assurance
Apply requirements for document identification, ownership, formatting, revision, approval, publication, and archiving
Maintain the master document register with ownership, revision, approval, effective-date, and review-deadline information
Review submissions for completeness and required reviews and approvals
Return incomplete or inconsistent submissions for correction and coordinate approval workflows
Withhold publication until document control and approval requirements are met
Publish approved documents in the corporate repository and ensure current versions are accessible
Maintain traceability between revisions, change descriptions, approval records, and superseded versions
Withdraw obsolete versions and coordinate replacement of uncontrolled local copies
Monitor review deadlines, notify owners, track commitments, and escalate overdue or unresolved documentation issues
Maintain repository classifications, naming conventions, access arrangements, retention, and archiving records
Coordinate document control services across multiple pillars, technical owners, local contacts, IT, and station teams
Issue publication and revision notifications and guide users on submission, approval, repository access, and version identification
Provide document-control evidence for corporate evaluations and customer assessments
Identify deficiencies, implement assigned corrective actions, and track approved documentary changes
Report document-control performance and recommend improvements to templates, instructions, and administrative processes

Requirements

What you’ll need

Diploma or bachelor’s degree in business administration, Information Management, Industrial Engineering, Quality Management, or a related field
Relevant document control experience may be considered in place of a directly related academic qualification
Strong understanding of document lifecycle management, approval workflows, version control, and traceability
High attention to detail and ability to identify incomplete, inconsistent, or unauthorized documentation
Ability to apply administrative requirements consistently and explain required corrections clearly
Strong organizational skills for managing review deadlines, publication commitments, and outstanding approvals
Ability to coordinate with multiple document owners and escalate unresolved requirements constructively
Proficiency in document management platforms, Microsoft Word, Excel, and collaborative repositories
Ability to maintain registers, revision histories, and clear document status reports
Understanding of access control, confidentiality, retention, and archiving principles
Clear written and verbal communication in English and Spanish
Ability to distinguish document control responsibilities from technical content approval and operational implementation
At least two years of experience in document control, records management, management system administration, or a related role
Experience maintaining controlled repositories, master document registers, revision histories, and approval records
Experience coordinating document reviews and publication workflows across multiple departments
Experience identifying and resolving version discrepancies, missing approvals, or overdue reviews
Compliance with applicable site safety, food safety, and security requirements during operational visits

Benefits

Comp & perks

Fully remote work arrangement
Opportunities for growth and success
Diverse and multicultural work environment