Project Management Administrator

GE Vernova

. Provide administrative support to project managers and team members on ongoing projects and operational portfolios .

Posted 9/29/2026full-timeRiyadh • Saudi ArabiaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project administration capabilities, including proficiency in Microsoft Office Suite and project management software, along with effective communication and organizational skills. Experienced in procurement processes and maintaining project documentation to support operational efficiency.

Highest-signal resume keywords

Project AdministrationProcurement ProcessesMicrosoft Office SuiteProject Management SoftwareAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationData EntryCost ReviewInvoice PreparationProject ReportingDocumentation ManagementCash CollectionLogistics CoordinationSupplier PaymentsProblem Analysis

Soft Skills

Organizational SkillsTime ManagementTeam CollaborationWritten CommunicationVerbal Communication

Tools & Technologies

Microsoft Office SuiteProject Management SoftwareSAP

Industry Keywords

Project ManagementBilling PlansSubcontractor DocumentationBank GuaranteesLetters of CreditPurchase OrdersGRNsAudits

About the role

Key responsibilities & impact

Provide administrative support to project managers and team members on ongoing projects and operational portfolios
Support reporting and data entry for PPM, billing plans, and invoicing information
Coordinate invoice preparation and collect subcontractor documentation
Assist with cost review, back charges, bank guarantees, and letters of credit
Prepare billing drafts and coordinate customer approvals
Align customer communications and follow up with internal and external functions
Prepare and maintain project documentation, including bank guarantees, insurance documents, and contractual records
Support cash collection activities and coordinate timely receipts and PD collection
Coordinate project logistics, including scheduling, transportation, and material or equipment delivery
Support procurement processes, purchase orders, GRNs, logistics coordination, and supplier payments
Prepare and manage project reports and correspondence
Monitor project progress and update status reports, including project closeouts
Maintain project archives and document repositories
Organize sub-regional reviews and project-specific meetings
Report weekly on sales, CM, billing, cash, and PDs by sub-region
Support onboarding of new project team members
Provide information to auditors and the OTR team/PMs during audits

Requirements

What you’ll need

Bachelor’s degree or equivalent experience in business administration, project management, engineering or related field
Minimum 2 years of experience in project administration
Proficiency in Microsoft Office Suite and project management software
Attention to detail and ability to multitask in a fast-paced environment
Excellent organizational and time management skills
Ability to work collaboratively in a team
Strong written and verbal communication abilities
Preferably good experience in project administration and procurement processes
Familiarity with SAP
Ability to analyze and resolve problems
Ability to document and consolidate information

Benefits

Comp & perks

Relocation Assistance Provided
Hybrid/remote work arrangement