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Project Management Administrator
GE Vernova. Provide administrative support to project managers and team members on ongoing projects and operational portfolio .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project administration capabilities, including proficiency in Microsoft Office Suite and project management software, along with effective communication and organizational skills. Experienced in procurement processes, invoice preparation, and maintaining project documentation.
Highest-signal resume keywords
Project AdministrationProcurement ProcessesMicrosoft Office SuiteProject Management SoftwareAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AdministrationInvoice PreparationData EntryCost Position ReviewBank Guarantee PreparationProject DocumentationCash CollectionLogistics CoordinationSupplier Payment ProcessingReporting
Soft Skills
Organizational SkillsTime ManagementTeam CollaborationWritten CommunicationVerbal Communication
Tools & Technologies
Microsoft Office SuiteProject Management SoftwareSAP
Industry Keywords
Project ManagementBilling PlansInvoicingSubcontractor DocumentationPurchase OrdersGoods Receipt NotesAuditsContractual Records
About the role
Key responsibilities & impact- Provide administrative support to project managers and team members on ongoing projects and operational portfolio
- Support reporting and data entry for PPM, billing plans, and invoicing information
- Coordinate invoice preparation and collect subcontractor documentation
- Assist with reviewing cost positions and assigning back charges to the correct cost lines
- Assist with bank guarantee preparation and Letter of Credit review
- Prepare billing drafts for customer approval using specific invoice formats
- Align customer communications with the correct templates and follow up with internal and external functions
- Prepare and maintain project documentation, including bank guarantees, insurance documents, and contractual records
- Support cash collection activities and coordinate timely receipts and collection of PDs
- Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment
- Support procurement processes, including purchase orders, Goods Receipt Notes, logistics coordination, and supplier payment processing
- Prepare, distribute, and manage project reports and correspondence
- Monitor project progress and update status reports, including project closeouts
- Organize and maintain project archives and documentation
- Organize sub-regional reviews and follow up on punch-list items and project meetings
- Report weekly on sales, CM, billing, cash, and PDs by sub-region
- Support onboarding of new project team members
- Act as a bridge between auditors and the OTR team/project managers during audits
Requirements
What you’ll need- Bachelor’s degree or equivalent experience in business administration, project management, engineering or related field
- Minimum 2 years of experience in project administration
- Proficiency in Microsoft Office Suite and project management software
- Attention to detail and ability to multitask in a fast-paced environment
- Excellent organizational and time management skills
- Ability to work collaboratively in a team
- Strong written and verbal communication abilities
- Preferably good experience in project administration and procurement processes
- Familiarity with SAP
- Ability to analyze and resolve problems
- Ability to document and consolidate information
Benefits
Comp & perks- Relocation Assistance Provided: Yes
- Hybrid work arrangement
- Remote position designation