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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in legal administration and financial operations, with strong capabilities in invoice processing, vendor management, and office coordination. Proficient in utilizing Microsoft 365 applications and enterprise workflow systems to enhance administrative efficiency and support organizational objectives.
Highest-signal resume keywords
Invoice Processing CoordinationVendor ManagementFinancial AdministrationOffice Operations SupportMicrosoft 365 Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice TrackingFinancial Records ManagementContract AdministrationProcess DocumentationOperational DashboardsLease NegotiationRecords RetentionPayment ProcessingSupplier OnboardingIssue Resolution
Soft Skills
Organizational SkillsProject CoordinationWritten CommunicationVerbal CommunicationAttention to Detail
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointMicrosoft TeamsWorkdayFinancial SystemsProcurement SystemsVendor-Management Systems
Industry Keywords
Legal AdministrationBusiness OperationsFacilities ManagementProfessional ServicesCorporate Legal Department
About the role
Key responsibilities & impact- Coordinate the intake, review, routing, processing, tracking, and retention of Staff Counsel invoices
- Prepare bill payment documentation, obtain approvals, maintain invoice records, and coordinate payment processing with Accounts Payable, Finance, leadership, and stakeholders
- Manage centralized invoice administration, including tracking, status monitoring, follow-up, issue resolution, and documentation maintenance
- Support vendor onboarding, vendor information maintenance, contract-related administrative activities, and partner coordination
- Monitor invoice activity, identify discrepancies, support issue resolution, and maintain accurate financial and administrative records
- Maintain administrative practices, documentation, templates, and knowledge resources across Staff Counsel offices
- Support process standardization, continuity planning, and administrative process improvement
- Coordinate office vendors, service providers, facilities requests, records management, mail services, equipment, and operational vendors
- Maintain and use lease and occupancy reporting and support lease negotiations, renewals, expirations, office consolidations, and related decisions
- Coordinate mail intake, shipping, receiving, courier services, records storage, retention, and destruction activities
- Maintain office resources, supplies, administrative records, contact information, and operational reference materials
- Coordinate contract routing, vendor documentation, facilities operations, and office administration
- Serve as primary administrative contact with landlords and facilities partners, track issues, facilitate resolution, and escalate matters
- Coordinate administrative support for Staff Counsel technology and process-improvement initiatives
- Provide centralized onboarding support for new hires, including access, equipment, workspace setup, and reference resources
Requirements
What you’ll need- Bachelor’s degree in business administration, finance, legal studies, operations, facilities management, or a related field; or equivalent relevant professional experience
- At least five years of progressively responsible experience in legal administration, business operations, office administration, financial administration, vendor management, facilities coordination, or a comparable professional-services environment
- Experience coordinating invoice intake, approvals, payment processing, financial records, vendor documentation, or related financial-administration activities
- Experience supporting office operations, facilities services, leases, office moves, records-management services, or relationships with landlords and workplace-service providers
- Demonstrated ability to coordinate work across multiple offices, departments, vendors, and stakeholders with limited supervision
- Strong organizational and project-coordination skills, including the ability to manage recurring workflows, competing priorities, deadlines, records, and follow-up activities
- Strong written and verbal communication skills, with the ability to communicate effectively with legal professionals, business partners, vendors, and senior stakeholders
- Demonstrated judgment, attention to detail, problem-solving ability, and discretion when handling confidential legal, business, personnel, or financial information
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams
- Experience using financial, procurement, vendor-management, facilities, or enterprise workflow systems
- Experience in a corporate legal department, law firm, insurance legal operation, or other regulated professional-services environment
- Experience with Workday or a comparable financial and procurement platform
- Experience maintaining invoice trackers, operational dashboards, vendor records, lease information, office inventories, or performance reports
- Experience developing or maintaining checklists, process documentation, templates, knowledge resources, and administrative controls
- Experience coordinating services across geographically dispersed offices
- Familiarity with supplier onboarding, contract support, purchase orders, cost centers, invoice reconciliation, records retention, and payment-status reporting
- Demonstrated ability to identify process gaps and recommend practical improvements to administrative workflows
- Experience serving as a primary point of contact for vendors, landlords, facilities partners, or internal corporate functions
- At this time, GEICO will not sponsor a new applicant for employment authorization for this position
Benefits
Comp & perks- Personalized development programs
- Mentorship
- Certification assistance
- Competitive pay
- Benefits
- Flexibility to support your well-being and future
- GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers
- Reasonable accommodations for qualified individuals with disabilities