Order Records Specialist

Gemini Legal

. Enter requests received from external customers, including law firms, timely and accurately .

Posted 10/23/2026full-timeRemote • California • United StatesJunior💰 $22 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong analytical and problem-solving skills while managing high volumes of work in a fast-paced environment. Proficient in data entry and maintaining organization through effective time management and communication.

Highest-signal resume keywords

Data Entry ExperienceTyping Speed Of At Least 35 WPMProficient In Google WorkplaceStrong Verbal And Written Communication SkillsExcellent Time Management Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryTyping SpeedAnalytical SkillsProblem-Solving SkillsAttention To Detail

Soft Skills

Time ManagementOrganizational SkillsSelf-MotivatedTeamworkCommunication Skills

Tools & Technologies

Google WorkplaceOffice SoftwareBusiness PhoneVideo Conferencing

Industry Keywords

High School DiplomaOffice Setting ExperienceCustomer RequestsStandardization Guidelines

About the role

Key responsibilities & impact

Enter requests received from external customers, including law firms, timely and accurately
Navigate between various systems to conduct research
Follow all active guidelines to ensure standardization
Demonstrate exceptional analytical and problem-solving skills
Contact appropriate entities by phone, fax, or email to gather information
Maintain an organized calendar and workspace
Respond within 24 hours to all standard emails
Cross-train within other departments in the Operations team as needed
Perform other duties as required

Requirements

What you’ll need

High School diploma or equivalent required
Previous data entry experience preferred
Typing speed of at least 35 WPM with 90% accuracy
Excellent time management and organizational skills
Strong verbal and written communication skills
Ability to handle a high volume of work and function in a fast-paced environment, on deadline
Self-motivated and directed, with keen attention to detail
Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
6 months of experience working in an office setting
Exceptional teamwork
Must be able to perform the essential functions of the position with or without accommodation
Ability to sit for at least one hour at a time (total: 6-8 hours/day)
Ability to keyboard for extended periods of time (total: 4-6 hours/day)
Ability to use a phone with or without a headset for extended periods (total: 4-6 hours/day)

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage
Generous paid time off, including PTO, sick leave, volunteer time, and paid holidays
401(k) plan with company match
Tuition reimbursement program
Employee Assistance Program and legal assistance benefit
Company-paid annual charitable donation in your name
Employee recognition program