Assistant Operations Manager

Genesis Resources

. Provide administrative support to the Director, Executive Protection, including calendar management, meeting preparation, correspondence, briefing materials, and action-item tracking .

Posted 9/25/2026full-timeNashville • Tennessee • United StatesMid-LevelSenior💰 $55,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to the Director, Executive Protection, including calendar management, meeting preparation, correspondence, briefing materials, and action-item tracking
Maintain accurate program documentation and operational records
Build and maintain protective detail schedules, shift rotations, and staffing plans across assignments and locations
Coordinate coverage for events, travel, and short-notice needs while monitoring availability, hours, overtime, and coverage gaps
Coordinate with regional managers, team leads, and executive protection personnel on assignments and operational updates
Document coverage approvals and follow through on outstanding items
Support the threat assessment program through case tracking, stakeholder coordination, open-source research, information gathering, and assigned assessments
Prepare assessment reports for review and maintain confidential case records
Track personnel licensing, certifications, training, and renewals
Support insurance documentation, client compliance requirements, internal audits, and corrective actions
Partner with Human Resources on recruiting, screening, onboarding, offboarding, timekeeping, payroll submissions, leave administration, and personnel documentation
Manage expense reporting, invoicing support, purchase requests, and equipment tracking
Safeguard confidential company, client, employee, and operational information

Requirements

What you’ll need

At least five years of administrative, operations, or coordination experience
Experience in security, executive protection, law enforcement, military, or a similarly fast-moving operational environment preferred
Experience managing complex scheduling and staffing across multiple people and locations
Strong written and verbal communication, organizational, and recordkeeping skills
Ability to interact professionally with executives, clients, and field personnel
Sound judgment, discretion, ability to work independently, prioritize competing demands, and adapt to changing operational needs
Proficiency with Microsoft Office / Google Workspace, scheduling tools, and database or tracking platforms
Valid driver’s license and driving record meeting company and applicable insurance requirements
Successful completion of a comprehensive background investigation and drug screening
A high school diploma, GED, or equivalent, plus a bachelor’s degree from an accredited college or university or an equivalent combination of relevant education and professional experience
Ability to work irregular hours, including evenings, weekends, and holidays
Availability outside standard business hours
Willingness and ability to travel to protective details, events, and field locations
Ability to meet physical requirements, including extended standing and walking, navigating stairs and uneven terrain, moving quickly, and occasionally lifting or carrying up to 50 pounds
Ability to perform emergency-response duties involving moving a person or comparable load weighing up to 215 pounds for a limited distance
Successful completion and maintenance of the Fortified Risk Group Physical Readiness Test and applicable readiness standard
Ability to obtain and maintain credentials required for assigned duties, including applicable armed security licenses or permits, firearms qualifications, First Aid certification, and specifically required emergency medical certification

Benefits

Comp & perks

Hybrid work arrangement combining remote work with work from a company or designated office location
Travel to protective details, events, and field locations
Reasonable accommodations for qualified individuals with disabilities
Applicable armed security licenses or permits, firearms qualifications, First Aid certification, and specifically required emergency medical certification maintained for assigned duties