Project Financial Administrator

GenServe

. Set up jobs and contracts, support invoicing and billing milestones, and track Remote Monitoring contract billing and renewals .

Posted 11/6/2026full-timePlainview • New York • United StatesJuniorMid-Level💰 $50,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project accounting and billing processes, with a strong focus on financial reporting, vendor coordination, and customer invoicing. Proficient in managing project budgets and maintaining accurate financial records within a technical services environment.

Highest-signal resume keywords

Project AccountingBilling CoordinationMicrosoft Excel ProficiencyFinancial ReportingVendor Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AccountingBillingFinancial ReportingCost TrackingPurchase Order Processing

Soft Skills

Detail-OrientedOrganizedDependableService-Minded

Tools & Technologies

Microsoft OfficeAccounting SystemsProject Management Systems

Certifications & Qualifications

Associate's Degree in AccountingAssociate's Degree in FinanceAssociate's Degree in Business

Industry Keywords

Project-Based EnvironmentTechnical ServicesRemote MonitoringData Center Commissioning

About the role

Key responsibilities & impact

Set up jobs and contracts, support invoicing and billing milestones, and track Remote Monitoring contract billing and renewals
Track project costs against budget and report variances to team leads and the SI Project Analyst
Prepare and submit customer invoices, address billing questions, and coordinate payment follow-up with Accounts Receivable
Review, process, and submit vendor invoices to the Accounts Payable department for payment
Forecast anticipated revenue, costs to complete, and expected final margins on active projects
Process purchase orders and coordinate with vendors and subcontractors on quotes, delivery, and invoices
Coordinate schedules, documentation, submittals, and closeout packages for Data Center Commissioning projects
Maintain customer account records and administrative reporting for the Remote Monitoring team
Prepare weekly financial and coordination status updates for Remote Monitoring and Data Center Commissioning leadership

Requirements

What you’ll need

2+ years in project accounting, billing, or administrative coordination within a project-based or technical services environment
Proficient in Microsoft Office / Excel and accounting or project management systems
Associate's degree or higher in accounting, finance, business, or a related field preferred
Detail-oriented and able to catch billing and cost errors early
Organized and able to manage multiple teams and projects
Dependable and able to follow through on deadlines and financial controls
Service-minded
Ability to travel to customer sites as required

Benefits

Comp & perks

Hybrid work arrangement with office, remote, and customer site travel as required