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Administrative Assistant
Gentia Agence IA. Organize schedules, meetings, training sessions, and onboarding activities, confirming each commitment in advance .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing schedules, contracts, and client onboarding processes. Proficient in using CRMs and various communication tools to ensure effective follow-up and resolution of administrative issues.
Highest-signal resume keywords
Organizational SkillsAttention To DetailClear CommunicationCRM ProficiencyProblem Anticipation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Strong Attention To DetailClear Communication SkillsAbility To Follow Up Firmly And Respectfully
Tools & Technologies
SpreadsheetsCalendarsWhatsAppCRMsArtificial Intelligence Tools
Certifications & Qualifications
PJ Contractor Arrangement
About the role
Key responsibilities & impact- Organize schedules, meetings, training sessions, and onboarding activities, confirming each commitment in advance
- Prepare contracts using approved templates, send them for signature, and follow up until completion
- Track due dates and payments, follow up professionally on outstanding items, and record next steps
- Participate in client onboarding sessions, documenting decisions, owners, and deadlines
- Monitor client groups, resolve administrative issues, and ensure no one is left without a response
- Monitor the CRM and team processes, flagging delays to the Director
- Maintain oversight of tasks, deadlines, and statuses, providing management with a clear view of ongoing activities
Requirements
What you’ll need- Enjoy keeping things organized
- Strong attention to detail
- Clear communication skills and the ability to follow up firmly and respectfully
- Ability to anticipate problems
- Comfortable using spreadsheets, calendars, WhatsApp, CRMs, and artificial intelligence tools
- PJ contractor arrangement
Benefits
Comp & perks- Genuine autonomy to manage deadlines, organize routines, and follow up on tasks
- Work side by side with management, gaining visibility into the entire operation
- A role with a tangible impact on the company's results