Administrative Specialist 3

Georgetown University Center on Education and the Workforce

. Provide administrative assistance to the Cancer Prevention and Control program in the Department of Oncology .

Posted 10/23/2026full-timeUnited StatesJuniorMid-Level💰 $21 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including experience with grant and manuscript preparation, scheduling, and managing travel arrangements. Proficient in using bibliographic software and financial management tools to enhance operational efficiency.

Highest-signal resume keywords

Administrative SupportGrant PreparationBibliographic SoftwareMS OfficeCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant PreparationTravel ManagementOffice ManagementPurchase Order CreationFinancial Management Software

Soft Skills

Interpersonal SkillsOrganizational SkillsIndependent WorkCommunication Skills

Tools & Technologies

MS OfficeGoogle DocsEndNoteZoteroWorkday

Industry Keywords

Cancer PreventionOncologyPostdoctoral TrainingPopulation ScienceAdministrative Assistance

About the role

Key responsibilities & impact

Provide administrative assistance to the Cancer Prevention and Control program in the Department of Oncology
Support Cancer Prevention and Control faculty located at 2115 Wisconsin Avenue and on-campus CPC faculty
Serve as primary administrative support for the CPC T32 postdoctoral training program
Assist faculty with grant and manuscript preparation using citation management software
Schedule meetings and prepare correspondence and reports
Arrange faculty and visitor travel and file travel authorizations and expenses in GMS
Manage faculty spend authorizations
Maintain office supplies and equipment
Create purchase orders for faculty research supplies
Assist with purchasing and contracting, including honoraria processing
Manage advertising for the T32 program
Schedule postdoctoral interviews and attend weekly T32 leadership meetings
Onboard new postdocs and serve as primary administrative contact for postdoctoral trainees
Answer general inquiry phone calls
Order and inventory office supplies
Serve as a point of contact for staff and external stakeholders
Process and direct mail, packages, and deliveries
Greet and direct visitors and new staff
Research and book staff travel arrangements
Work cooperatively with the full CPC administrative team to support the Population Science research group at LCCC

Requirements

What you’ll need

High School Diploma and 5 or more years of relevant experience, or a college degree and two or more years of relevant work experience
Experience with MS Office and Google Docs
Experience using bibliographic software (e.g., EndNote, Zotero)
Experience using Workday/GMS or similar financial management software is preferred
Excellent oral and written communication and interpersonal skills
Ability to work independently and in an organized fashion

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Retirement savings
Tuition assistance
Work-life balance benefits
Employee discounts
Voluntary insurance options
Professional development opportunities
Community involvement opportunities
Reasonable accommodations for qualified individuals with disabilities