Executive Assistant to the CEO – Executive Leadership Team

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. Coordinate complex calendars, domestic and international travel, leadership and Board meetings, events, and related logistics for multiple executives .

Posted 10/7/2026full-timeNew York City • New York • United StatesSenior💰 $118,000 - $175,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced executive support capabilities, including exceptional organizational skills, proficiency in Microsoft Office and collaboration tools, and the ability to manage sensitive information with discretion. Proven track record in coordinating complex schedules, travel logistics, and cross-functional collaboration to enhance executive efficiency.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft Office ProficiencyTravel ManagementOrganizational SkillsDiscretion and Integrity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar CoordinationMeeting PreparationExpense ReportingAction Item TrackingDocument Preparation

Soft Skills

Time ManagementCommunication SkillsProblem-Solving SkillsProfessionalismFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointSlackConcur

Industry Keywords

C-Suite SupportStakeholder ManagementConfidential Information HandlingCross-Functional CollaborationAI Tools Utilization

About the role

Key responsibilities & impact

Coordinate complex calendars, domestic and international travel, leadership and Board meetings, events, and related logistics for multiple executives
Provide responsive support outside standard business hours for executive time zone differences, travel, and critical business needs
Prepare executive meeting agendas, briefing materials, presentations, and business documents
Collect, organize, and prepare information for executive meetings, leadership discussions, and external engagements
Track action items and ensure timely follow-through on key decisions and commitments
Coordinate between executives, employees, customers, partners, board members, and external stakeholders
Handle highly confidential and sensitive information
Build understanding of company priorities, operations, and stakeholder relationships to anticipate executive needs
Prepare expense reports, correspondence, and business documents
Partner with executives and cross-functional teams to improve efficiency, alignment, and execution
Prioritize requests, resolve issues, and ensure critical business matters are addressed
Leverage AI and productivity tools to improve efficiency, quality, workflows, and executive support
Complete special projects and administrative initiatives as needed

Requirements

What you’ll need

5+ years of executive support experience, preferably supporting senior executives or C-suite leaders
Exceptional organizational, time management, and communication skills
Ability to manage multiple priorities with accuracy, attention to detail, and a high degree of responsiveness
Ability to provide support outside standard business hours as needed, including occasional evenings, weekends, and travel-related coordination
Demonstrated executive presence and ability to interact professionally with senior executives, customers, partners, board members, vendors, and external stakeholders
Highest levels of professionalism, discretion, integrity, and accountability
Strong problem-solving skills, sound judgment, and proactive approach
Ability to navigate ambiguity, exercise independent decision-making, and manage sensitive matters with discretion
Advanced proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, SharePoint, and Slack
Strong experience with travel, expense, and financial management platforms such as Concur
Ability to effectively leverage AI tools
Flexibility to support changing business needs and priorities

Benefits

Comp & perks

Flexible time off policy above industry standard
Company-paid holidays
Medical, dental, and vision coverage
Health plan savings accounts
Life and disability plans
Global employee assistance programs
Legal, pet, home, and auto coverage at preferential group rates and discounts
Retirement and financial education and tools
Leadership development
Diversity and inclusion training
Mentoring programs
High potential program
Professional and skills development
Global morale events and local gatherings
Employee Resource Groups
Company incentive program
Equity
401(k) match
Paid parental leave