Executive Assistant

GigaBrands

. Manage calendars and coordinate appointments, meetings, and travel arrangements for executives .

Posted 9/22/2026full-timeRemote • Brazil, Mexico, Argentina, South Africa, ColombiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive calendars, coordinating communications, and utilizing AI tools for productivity. Proficient in maintaining confidentiality and organizing documentation while supporting cross-functional teams in a fast-paced environment.

Highest-signal resume keywords

Executive Assistant ExperienceAI Tools ProficiencyMicrosoft Office ProficiencyGoogle Workspace ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementReport PreparationDocument OrganizationWorkflow StreamliningTime Management

Soft Skills

Communication AbilitiesInterpersonal SkillsProblem-Solving SkillsAttention to DetailProactive Attitude

Tools & Technologies

AI ToolsDigital SystemsAutomation Tools

Industry Keywords

Confidential Information HandlingCross-Functional Team SupportRemote Work Environment

About the role

Key responsibilities & impact

Manage calendars and coordinate appointments, meetings, and travel arrangements for executives
Serve as the primary point of contact between executives and internal/external stakeholders
Use AI tools to help prepare reports, presentations, and correspondence
Handle confidential information with discretion and professionalism
Organize and maintain files, records, and documentation using modern digital systems
Coordinate special projects and support cross-functional teams as needed
Respond to and prioritize incoming communications on behalf of executives
Identify opportunities to streamline workflows using AI and automation tools

Requirements

What you’ll need

Proven experience as an Executive Assistant or in a similar administrative role
Strong comfort and genuine interest in AI tools and emerging technology
Excellent organizational and time management skills
Strong verbal and written communication abilities
Capacity to handle sensitive information with confidentiality
Proficiency with Microsoft Office and Google Workspace
Openness to learning new AI/productivity tools
Ability to multitask and prioritize effectively in a fast-paced, remote environment
Problem-solving skills and a proactive, self-directed attitude
Strong interpersonal skills and ability to collaborate virtually across teams
Attention to detail and commitment to quality work

Benefits

Comp & perks

100% Remote — work from anywhere
Real opportunity for professional growth in a company that invests in AI-driven ways of working
Supportive, collaborative culture with direct exposure to executive leadership
Full-time, 40 hours/week — fully remote
Competitive salary package
Opportunity to work directly with executive leadership
Exposure to international operations (with travel opportunities where applicable)
High-growth, performance-driven, technology-forward work environment