Executive Assistant

Gigamon

. Provide comprehensive administrative support to the Chief Executive Officer, Chief Financial Officer, Chief People Officer, Chief of Staff, and other senior executives .

Posted 9/19/2026contractSanta Clara • California • United StatesMid-LevelSenior💰 $50 - $60 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities for senior executives, including project management, calendar management, and event coordination. Proficient in Microsoft Office Suite and adept at maintaining confidentiality and organizational information.

Highest-signal resume keywords

Advanced Executive SupportProject ManagementMicrosoft Outlook ProficiencyCalendar ManagementConfidential Information Handling

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementCalendar ManagementExpense Report ManagementOffice Operations ManagementMeeting Coordination

Soft Skills

Attention to DetailProactive Problem SolvingEffective CommunicationCollaborationAdaptability

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelSharePoint

Industry Keywords

Executive LogisticsConfidential Organizational InformationVendor CoordinationOffice Supplies ManagementOrganizational Charts

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Chief Executive Officer, Chief Financial Officer, Chief People Officer, Chief of Staff, and other senior executives
Manage complex calendars, travel coordination, meetings, and executive logistics
Plan, organize, and execute executive projects and special events, including departmental all-hands meetings, off-sites, and physical office moves
Prepare and collect materials for executive presentations and meetings
Document meeting minutes, decisions, and action items
Manage and reconcile expense reports and purchase requisitions in accordance with company policies and guidelines
Maintain organization charts, staffing information, filing systems, and contact matrices
Coordinate vendor and customer review meetings and ensure adherence to corporate policies and guidelines
Provide backup support to other executive administrative staff
Oversee general office operations, including office supplies and equipment maintenance

Requirements

What you’ll need

Demonstrated advanced experience supporting senior executives in a fast-paced environment
Proven ability to manage multiple priorities and complex schedules with precision and attention to detail
Demonstrated project management experience, including coordinating meetings, events, or office initiatives
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Experience managing HR-related processes and maintaining confidential organizational information
Demonstrated ability to learn and adopt new office technologies and systems
Familiarity with web development and SharePoint is highly desirable
Proactive, resourceful, and able to exercise sound judgment when handling highly confidential information
Skilled communicator comfortable interacting with senior executives, customers, vendors, visitors, and cross-functional partners
Highly organized and detail-oriented, with the ability to resolve time-sensitive issues independently
Collaborative team player able to work effectively with executive assistants, managers, and other stakeholders
Flexible and adaptable, with the ability to accommodate changing priorities and schedules

Benefits

Comp & perks

Reasonable accommodation for qualified individuals with disabilities
Equal opportunity employment