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Gillespies

Finance Assistant – Accounts Payable

Gillespies

. Monitor, review, and maintain the finance.south inbox .

Posted 10/22/2026full-timeOxford • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Accounts Payable processes, including invoice processing, bank reconciliations, and supplier payment runs. Proficient in financial systems, particularly Deltek Vantagepoint, with strong analytical and problem-solving skills to support financial reporting and compliance.

Highest-signal resume keywords
Accounts Payable ExperienceDeltek Vantagepoint ProficiencyMicrosoft Excel ExpertiseFinancial Systems UnderstandingAnalytical Problem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Invoice ProcessingBank ReconciliationSupplier Payment RunsVAT PreparationMonth-End ProcessingAccrualsPrepaymentsDepreciationClient BillingFinancial Reporting
Soft Skills
Strong Coordination SkillsOrganisational SkillsDeadline ManagementSelf-MotivatedEffective Communication
Tools & Technologies
Deltek VantagepointHSBC.netMicrosoft OfficeMicrosoft OutlookMicrosoft Word
Certifications & Qualifications
Accounting QualificationPart Qualified Accountant
Industry Keywords
Accounts PayableFinancial ComplianceHealth & Safety GuidelinesQuality Assurance ProceduresConfidentiality

About the role

Key responsibilities & impact
  • Monitor, review, and maintain the finance.south inbox
  • Process approved purchase ledger invoices, credit notes, and payments in Deltek Vantagepoint
  • Maintain purchase ledger accounts and reconcile supplier statements, resolving discrepancies
  • Prepare and process supplier payment runs, expense payment runs, and other approved payments in HSBC.net
  • Perform bank reconciliations across multiple currencies
  • Maintain billing rate tables and billing terms
  • Update monthly exchange rates
  • Coordinate sub-consultant invoicing and monthly reconciliation
  • Process Partner credit card expense reports
  • Assist with VAT preparation and submission
  • Support the year-end audit process
  • Support the annual carbon footprint assessment
  • Perform month-end processing and reconciliation, including accruals, prepayments, and depreciation
  • Support monthly P&L and balance-sheet reconciliations
  • Handle client billing, liaising with project managers for invoice approval and issuing invoices to clients
  • Provide support and cover for Accounts Receivable when required
  • Become a Deltek Vantagepoint super user and provide training and assistance
  • Report to the Assistant Management Accountant / Financial Controller
  • Occasionally visit other Gillespies offices

Requirements

What you’ll need
  • Ideally have some accounting qualification and/or be part qualified
  • Accounts Payable experience
  • Strong IT understanding of financial systems
  • Excellent working knowledge of Microsoft Excel
  • Good working knowledge of Microsoft Office applications, such as Outlook and Word
  • Self-motivated and able to initiate work under minimal supervision
  • Strong coordination, organisation, prioritisation, and deadline-management skills
  • Flexible, organised, and committed approach to work
  • Commercial awareness
  • Excellent analytical and problem-solving skills
  • Ability to establish and develop good working relationships with staff at all levels
  • Ability to explain financial issues clearly to non-financial staff
  • Ability to organise and plan tasks effectively and work under pressure
  • Eligible to work in the UK; the employer is not currently sponsoring work permits
  • Must comply with Gillespies Guidelines, including Health & Safety, Disciplinary Process, and Equal Opportunities Policy
  • Must comply with Gillespies Quality Assurance procedures
  • Must maintain confidentiality concerning projects, staff, and finance

Benefits

Comp & perks
  • A competitive salary with a range of benefits
  • HSF – Healthcare cash back plan
  • Perkbox
  • A ‘flexi-hours’ scheme to allow for a healthy work-life balance
  • Flexible working from home
  • Cycle-to-work scheme
  • Employee Assistance Programme