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Legal Secretary
Global University Systems. Provide comprehensive administrative, secretarial and organisational support to the Legal Department .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and organisational capabilities within a legal environment, including document management, legal research, and support for corporate governance. Proficient in managing competing priorities while maintaining attention to detail and accuracy.
Highest-signal resume keywords
Legal Document PreparationIManage Software ProficiencyLegal Secretarial ExperienceExcellent Written CommunicationOrganisational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document FormattingLegal ResearchVersion ControlBilling and Invoice ManagementDocument Retention
Soft Skills
Problem SolvingTime ManagementAttention to DetailSound Judgement
Tools & Technologies
SageAgressoIManage
Certifications & Qualifications
Legal Secretaries Diploma
Industry Keywords
Legal Department SupportCompany Secretarial MattersBoard Meetings CoordinationLegal Correspondence Management
About the role
Key responsibilities & impact- Provide comprehensive administrative, secretarial and organisational support to the Legal Department
- Prepare, format, update and proofread legal documents
- Prepare redlines and execution versions of legal documents
- Assist with signing and execution processes, including obtaining signatures and maintaining execution records
- Manage legal correspondence, filing and document retention
- Support document production, amendments, version control and legal knowledge management
- Assist with legal research and information gathering
- Coordinate secure storage and retrieval of legal documents and records
- Handle billing and invoice settlement, raise purchase orders and liaise with Finance
- Assist the Company Secretary with company secretarial matters
- Support board and committee meetings, corporate authorisations, notices, resolutions and board packs
- Manage Legal Team diaries, appointments, meetings and calendars across multiple time zones
- Arrange travel, itineraries, visas and travel expenses
- Support onboarding, offboarding and absence management administration
- Perform ad hoc administrative tasks for the Legal Team and wider business
Requirements
What you’ll need- Secondary/High School Diploma
- Recognised legal secretarial qualification such as the Legal Secretaries Diploma is ideal but not required
- 3+ years of previous experience as a Legal Secretary with a law firm
- Excellent written and oral communication skills
- Knowledge and experience using iManage, Sage, Agresso or similar software
- Ability to exercise sound judgement and solve problems with minimum supervision
- Excellent organisational, time management and administrative skills
- Outstanding attention to detail and accuracy
- Ability to manage competing priorities in a busy legal environment
- Good working and written French would be a plus
Benefits
Comp & perks- Hybrid or flexible working arrangements
- Contributory Pension Scheme: 5% personal contribution and 3% company contribution
- Season Ticket Loan (interest-free travel loan)
- Training & Development opportunities, including FutureLearn short courses and Group-wide professional development programmes
- Staff Discount Scheme via My Rewards Hub
- Employee Assistance Programme
- 20 days annual leave plus 1 day per year capped at 25 days
- Eye Care Vouchers
- Refer a Friend Scheme for Staff Members
- Tuition Support, including discounts and sponsorship opportunities at select GUS institutions