Associate, Portfolio Administration

Global X ETFs

. Support daily back-office operations for derivatives portfolios, including swaps, options, and futures .

Posted 9/17/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $110,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in derivatives back-office operations, including trade lifecycle management, reconciliations, and collateral management. Proficient in utilizing analytical skills to resolve discrepancies and improve operational processes within a fast-paced financial environment.

Highest-signal resume keywords

Derivatives Back-Office OperationsTrade Lifecycle ManagementReconciliations and SettlementsMicrosoft Excel SkillsAnalytical and Problem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SwapsOptionsFuturesDerivatives SettlementsCash FlowsMargin ManagementCollateral ManagementReconciliationsOperational WorkflowsData Analysis

Soft Skills

Attention to DetailOrganizational SkillsWritten CommunicationVerbal CommunicationCollaboration

Tools & Technologies

BloombergInvestment Management SystemsReconciliation PlatformsOrder Management SystemsAutomation Tools

Industry Keywords

Asset ManagementInvestment ManagementFund AdministrationETFsOTC DerivativesISDACSAPortfolio AccountingOperational AutomationFinancial Institutions

Tech Stack

Tools & technologies

PythonSQL

About the role

Key responsibilities & impact

Support daily back-office operations for derivatives portfolios, including swaps, options, and futures
Perform daily trade, position, cash, and valuation reconciliations across internal systems, counterparties, custodians, and fund administrators
Monitor the full derivatives trade lifecycle, including trade capture, confirmation, settlement, resets, expirations, exercises, assignments, terminations, and other lifecycle events
Review and reconcile daily variation margin and collateral activity for OTC derivatives and futures
Monitor collateral requirements and coordinate collateral movements with counterparties, custodians, and internal stakeholders
Investigate and resolve trade, position, cash, margin, and valuation breaks
Review counterparty statements and ensure activity is accurately reflected in funds' accounting and portfolio records
Support workflows related to swap resets, financing payments, option premiums, futures variation margin, and other derivative cash flows
Coordinate with fund administrators and custodians to resolve accounting and settlement discrepancies
Work with Portfolio Management and trading teams to address operational issues and ensure accurate portfolio information
Maintain controls around derivatives processing, reconciliations, settlements, and collateral management
Assist with onboarding new derivative counterparties, products, funds, and operational workflows
Support testing and implementation of new systems, automation, and process improvements
Identify opportunities to reduce manual processes and improve operational scalability and controls
Maintain procedures and documentation for derivatives operational processes
Assist with internal and external audit requests and control-related reviews

Requirements

What you’ll need

Bachelor's degree required
Minimum of 2 years of derivatives back-office, middle-office, or operations experience at an asset manager, investment manager, bank, fund administrator, or similar financial institution
Hands-on working knowledge of swaps, options, and futures and their associated operational lifecycle
Understanding of derivatives settlements, cash flows, margin, collateral, and reconciliations
Strong Microsoft Excel skills
Strong analytical and problem-solving skills with the ability to research and resolve discrepancies
High level of attention to detail and commitment to accuracy
Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment
Strong written and verbal communication skills
Ability to work effectively with internal teams and external counterparties, custodians, administrators, and other service providers
Experience supporting ETFs or other registered investment funds preferred
Experience working directly with OTC derivatives counterparties and futures clearing brokers preferred
Familiarity with ISDA/CSA-related operational processes, collateral management, and margin workflows preferred
Experience with investment management, portfolio accounting, order management, or reconciliation platforms preferred
Exposure to Bloomberg or similar investment management systems preferred
Python, SQL, or other automation/data analysis experience is a plus but not required
Experience participating in system implementations or operational automation initiatives is a plus
Ability to work collaboratively across Portfolio Management, Operations, Technology, Accounting, and external service providers
Intellectual curiosity and willingness to develop deeper expertise in derivatives and ETF operations
Legally authorized to work in the United States
Able to work three days a week in the NYC office and reside within a commutable distance of New York City

Benefits

Comp & perks

Competitive base salary with annual performance-based bonus
Comprehensive medical, dental, and vision insurance
401(k) retirement plan with company matching
Generous paid time off and company holidays
Professional development and continuing education opportunities
Hybrid work flexibility
Life and disability insurance
Wellness programs and employee assistance program (EAP)