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Grainger

Executive Sales Administrative Assistant

Grainger

. Manage the business leader’s calendar through strategic scheduling, meeting coordination, and proactive time management .

Posted 11/10/2026full-timeLake Forest • Illinois • United StatesSeniorLead💰 $28 - $37 per hourWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in managing complex administrative tasks for senior management, including strategic scheduling, meeting coordination, and operational efficiency improvements. Proficient in communication, document preparation, and adapting to evolving business needs.

Highest-signal resume keywords
7+ Years Supporting Senior ManagementOperational Efficiency ImprovementMeeting Coordination and LogisticsDocument Composition and EditingFlexibility to Adapt to Business Needs

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Calendar ManagementMeeting CoordinationReport CompositionOperational EfficiencyProofreadingTravel ArrangementsAgenda CreationContent PreparationBudget ManagementOnboarding Assistance
Soft Skills
Proactive Time ManagementAnticipatory ApproachConcise CommunicationAdaptabilityCollaboration
Tools & Technologies
Microsoft TeamsSharePointReporting Automation Tools
Certifications & Qualifications
High School Diploma/GEDBachelor's Degree Preferred
Industry Keywords
Business OperationsC-Suite SupportAdministrative SupportComplex Administrative DetailsDomestic and International Travel

About the role

Key responsibilities & impact
  • Manage the business leader’s calendar through strategic scheduling, meeting coordination, and proactive time management
  • Partner with the leader to anticipate challenges and drive solutions and process improvements
  • Coordinate meeting logistics, including agenda creation, content preparation, note-taking, and follow-up actions
  • Oversee domestic and international travel arrangements, ensuring documentation and logistics are in place
  • Compose, edit, and distribute reports, presentations, and internal communications
  • Maintain department resources, including supplies, budgets, and digital platforms such as Teams and SharePoint
  • Support team operations through onboarding/offboarding assistance, project participation, and backup for administrative peers
  • Adapt to evolving business needs, including in-office presence, shifting team support, and occasional overtime

Requirements

What you’ll need
  • 7+ years of previous experience supporting senior management or C-Suite leaders
  • High School Diploma/GED or equivalent experience (Bachelor's Degree preferred)
  • Experience communicating essential information concisely, both in writing and verbally
  • Ability to proofread documents for correct grammar, spelling and punctuation
  • Anticipatory approach and experience managing complex administrative details and determining the best approach/action in non-routine situations
  • Detailed knowledge of business operations, organizations, and relationships involved at various management levels
  • 3+ years of experience improving operational efficiency
  • Ability to learn multiple software programs
  • Reporting automation tools experience is helpful
  • Availability for 10% of traveling yearly
  • Flexibility to adapt to evolving business needs, including in-office presence, shifting team support, and occasional overtime

Benefits

Comp & perks
  • Medical, dental, vision, and life insurance plans with coverage starting on day one of employment
  • 6 free sessions each year with a licensed therapist
  • 18 paid time off (PTO) days annually for full-time employees
  • 6 company holidays per year
  • 6% company contribution to a 401(k) Retirement Savings Plan each pay period, with no employee contribution required
  • Employee discounts
  • Tuition reimbursement
  • Student loan refinancing
  • Free access to financial counseling, education, and tools
  • Maternity support programs
  • Nursing benefits
  • Up to 14 weeks paid leave for birth parents
  • Up to 4 weeks paid leave for non-birth parents
  • Remote work location type
  • Occasional overtime eligibility implied by role requirements