Senior Executive Assistant

Grainger

. Manage complex calendars, scheduling, and meeting coordination for senior leaders .

Posted 9/28/2026full-timeSanta Ana • California • United StatesSenior💰 $90,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational and time management skills while managing complex calendars and coordinating travel arrangements for senior leaders. Proficient in Microsoft Office Suite and capable of handling sensitive information with confidentiality.

Highest-signal resume keywords

Executive Administrative Support ExperienceMicrosoft Office Suite ProficiencyProject CoordinationEvent PlanningOffice Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationPresentation PreparationExpense ReportingBudget Tracking

Soft Skills

Organizational SkillsTime ManagementProblem-Solving SkillsVerbal CommunicationWritten Communication

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft Teams

Industry Keywords

Confidential Information HandlingOffice OperationsCross-Functional InitiativesEmployee Engagement ActivitiesWorkplace Services

About the role

Key responsibilities & impact

Manage complex calendars, scheduling, and meeting coordination for senior leaders
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting
Prepare presentations, reports, meeting agendas, and executive communications
Organize leadership meeting materials, capture action items, and ensure follow-up activities are completed
Handle sensitive and confidential information
Assist with special projects and cross-functional initiatives
Serve as the primary point of contact for day-to-day office operations
Coordinate office vendors, facilities requests, maintenance needs, and workplace services
Manage office supplies, inventory, and equipment
Support onboarding logistics, workspace readiness, and office orientation
Plan and coordinate onsite meetings, team events, employee engagement activities, and visitor accommodations
Maintain an organized, welcoming, and productive office environment
Partner with leaders to coordinate activities and improve administrative processes
Assist with budget tracking, purchase orders, invoices, and expense management
Build relationships with internal stakeholders and external partners
Identify opportunities to enhance efficiency and improve team operations

Requirements

What you’ll need

5+ years of executive administrative support experience supporting senior leaders or executives
Experience managing multiple priorities in a dynamic, fast-paced environment
Strong organizational, time management, and problem-solving skills
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams
Excellent verbal and written communication skills
Ability to maintain confidentiality and exercise good judgment
Previous office management or workplace operations experience (preferred)
Experience supporting technology, engineering, or rapidly growing business teams (preferred)
Strong project coordination and event planning experience (preferred)
Bachelor's degree or equivalent combination of education and experience (preferred)

Benefits

Comp & perks

Medical, dental, vision, and life insurance plans with coverage starting on day one of employment
6 free sessions each year with a licensed therapist
18 paid time off (PTO) days annually for full-time employees
6 company holidays per year
6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required
Employee discounts
Tuition reimbursement
Student loan refinancing
Free access to financial counseling, education, and tools
Maternity support programs
Nursing benefits
Up to 14 weeks paid leave for birth parents
Up to 4 weeks paid leave for non-birth parents