Senior Compliance Administrator

Gravie

. Own the enterprise regulatory calendar, including filing deadlines, license renewals, committee cadences, exam dates, and training requirements .

Posted 9/15/2026full-timeRemote • United StatesSenior💰 $87,000 - $116,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing regulatory compliance processes, including licensing, documentation, and governance. Proficient in utilizing compliance tools and maintaining audit-ready documentation while ensuring adherence to industry regulations.

Highest-signal resume keywords

Regulatory Compliance ManagementEntity Licensing ExperienceGovernance and Committee SupportDocument and Records DisciplineHIPAA Privacy and Security Knowledge

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Regulatory OperationsDeadline ManagementDocument TrackingVersion ControlIncident ReportingRegulatory Change ManagementAudit DocumentationCompliance FilingsData AnalysisReporting

Soft Skills

Sound JudgementAttention to DetailOrganizational SkillsCommunication SkillsProblem-Solving

Tools & Technologies

Microsoft 365Google WorkspaceGovernance PlatformsContract Lifecycle Management ToolsE-Signature Workflows

Certifications & Qualifications

CCEPCHCCIPP/USInsurance Licensing Designation

Industry Keywords

Health InsuranceThird-Party AdministrationICHRABenefits AdministrationACAERISAMarket Conduct ExaminationsSOC Audits

About the role

Key responsibilities & impact

Own the enterprise regulatory calendar, including filing deadlines, license renewals, committee cadences, exam dates, and training requirements
Run an advance-notice cycle and escalate at-risk items before they are late
Serve as primary internal contact for TPA licensing and Secretary of State vendors
Assemble required documentation, track filings through approval, and resolve deficiency notices
Maintain an independent state-by-state record of license status, numbers, expirations, and fees
Manage designated responsible person/producer designations and hold vendors accountable to deadlines and service standards
Provide lifecycle support for the Compliance Committee and sub-committees, including scheduling, agendas, materials, minutes, and decision logs
Maintain committee charters, rosters, and work plans
Prepare executive reporting packages through the Board Audit Committee
Prepare and submit Compliance-owned regulatory filings
Maintain repeatable filing playbooks and reconcile filings submitted versus required
Operate the centralized Compliance intake queue by logging, triaging, routing, and tracking items to closure
Support incident management, including PHI incidents, with Privacy and Information Security
Produce intake and incident reporting on volume, aging, closure rates, and emerging themes
Support regulatory change management by logging alerts and rule changes, routing impact assessments, and tracking implementation tasks
Coordinate external regulatory audits and market conduct exams
Manage document requests, evidence collection, response tracking, and remediation through closure
Maintain audit-ready documentation across all functions

Requirements

What you’ll need

5+ years of experience in compliance, regulatory operations, insurance licensing, legal operations, or a comparable administrative and operational role in a regulated industry
Experience owning deadline-driven regulatory processes with external consequences for missed deadlines
Sound judgement with confidential and sensitive information
5+ years of hands-on experience with entity licensing, state registrations, or similar regulatory processes
5+ years of experience working with outsourced service providers or similar independent internal or external parties
5+ years of experience supporting formal governance or committee processes, including agendas, minutes, and action item tracking
5+ years of exceptional document and records discipline, including version control and audit-ready writing
2+ years of advanced experience with Microsoft 365 and/or Google Workspace
Ability to build usable trackers and straightforward reporting
Experience in health insurance, third-party administration, ICHRA, or health benefits administration
Working knowledge of HIPAA Privacy and Security, ACA, and ERISA as they apply to benefits administration
Experience with governance, risk, and compliance platforms, contract lifecycle management tools, or e-signature workflows
Experience supporting market conduct examinations, SOC audits, or similar third-party assessments
Relevant certification such as CCEP, CHC, CIPP/US, or an insurance licensing designation

Benefits

Comp & perks

Alternative medicine coverage
Flexible PTO
Up to 16 weeks paid parental leave
Paid holidays
401(k) program
Transportation perks
Education reimbursement
2 days of paid paw-ternity leave
Standard health and wellness benefits