Green Home Solutions

Administrative Assistant

• Serve as a central point of contact for ownership and operations
• Answer and direct inbound phone calls professionally and courteously
• Respond to customer, vendor, and internal team inquiries by phone and email
• Coordinate email correspondence, follow-ups, scheduling confirmations, and general communication
• Maintain organized records, files, schedules, and documentation
• Support leadership with administrative tasks, reporting, and day-to-day coordination
• Schedule inspections, remediation appointments, and project-related visits
• Coordinate calendars and communicate scheduling details to customers, employees, vendors, and leadership
• Make follow-up calls regarding appointments, project updates, estimates, outstanding items, and customer questions
• Track upcoming inspections, active jobs, project timelines, and pending follow-ups
• Communicate schedule changes promptly and professionally
• Assist in organizing projects from initial contact through completion
• Track inventory levels for supplies, materials, and equipment
• Identify items needing reorder and place or coordinate orders as directed
• Communicate with vendors about product availability, pricing, orders, and delivery timelines
• Maintain inventory records and assist with periodic inventory reviews
• Report directly to company leadership or the designated operations manager
• Work with administrative staff, field team members, vendors, and customers to support daily operations and project coordination

Administrative Assistant – Entry Level