HOA Finance Assistant

Green Ocean Property Management

. Reconcile and manage internal accounts .

Posted 9/15/2026full-timeRemote • PhilippinesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong General Accounting skills with a focus on financial operations, reconciliation, and compliance. Proficient in managing tenant accounts and executing daily transactions while ensuring accuracy and confidentiality.

Highest-signal resume keywords

General Accounting ExperienceMicrosoft Excel ProficiencyQuickBooks ExperienceFinancial ReconciliationEffective Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

General AccountingFinancial ReconciliationData ManagementBudgetingInvoice ReviewCash Flow MonitoringExpense TrackingTenant Account ManagementFinancial ReportingRegulatory Compliance

Soft Skills

Effective CommunicationDiscretion and ConfidentialityInitiativePressure ManagementPrioritization

Tools & Technologies

Microsoft ExcelQuickBooks

Industry Keywords

Real EstateFinancial OperationsProperty ManagementVendor PaymentsAudit Preparation

About the role

Key responsibilities & impact

Reconcile and manage internal accounts
Assist the Assistant Finance Manager with daily accounting tasks
Update internal system information with new data
Communicate important and necessary information to the team
Manage and execute daily transactions
Assist with annual filings
File monthly reconciliations
Maintain electronic files and folders
Manage financial operations for assigned properties on behalf of the landlord
Maintain accurate ledgers for rent, fees, expenses, and reserves per property
Reconcile property accounts and ensure completeness and accuracy
Monitor tenant accounts and process rent collections
Apply payments accurately and handle late payments or delinquencies
Serve as the first point of contact for tenant financial inquiries
Review and approve property-related invoices for Assistant Finance Manager review
Track recurring and one-time property expenses
Ensure timely vendor payments and compliance with budgets
Prepare property-specific income, expense, cash flow, and budget-versus-actual statements
Submit reports to the Assistant Finance Manager for consolidation and landlord presentation
Escalate unusual financial activity, cash shortages, funding concerns, compliance concerns, and complex financial issues
Monitor rental cash flow and coordinate landlord distributions with Finance Manager approval
Ensure financial activities comply with company policy, lease agreements, and regulatory requirements
Maintain organized records for audits, inspections, and landlord review
Collaborate with property managers, maintenance, and other departments
Support the Finance Manager in timely financial decision-making across teams

Requirements

What you’ll need

1–2 years of General Accounting experience
Experience with Microsoft Excel, including the ability to understand and manipulate basic spreadsheets
Proficient accounting and computer skills
Ability to quickly learn new programs
Effective verbal and written communication skills
Ability to exercise absolute discretion and confidentiality regarding sensitive information
Ability to take initiative to identify, prioritize, and implement all elements required for the team to fulfill responsibilities
Ability to work well under pressure and manage multiple concurrent demands while prioritizing responsibilities
Real Estate experience a plus
QuickBooks experience a plus

Benefits

Comp & perks

Remote work arrangement
Full-time employment